Title
a. Approve cancellation of the Sea Otter Classic Sports Festival at Laguna Seca Recreation Area for the year 2020 and a change in date for the 2021 Sea Otter Classic Sports Festival as mutually agreed upon between the County and Sea Otter Classic, Inc.;
b. Approve retaining the deposit paid to County as a credit towards the 2021 facility fee; and
c. Approve and authorize the Assistant County Administrative Officer, or designee, to approve future changes in Sea Otter Classic Sports Festival dates at Laguna Seca Recreation Area, as needed during the pendency of the pandemic or other unforeseen circumstances.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve cancellation of the Sea Otter Classic Sports Festival at Laguna Seca Recreation Area for the year 2020 and a change in date for the 2021 Sea Otter Classic Sports Festival as mutually agreed upon between the County and Sea Otter Classic, Inc.;
b. Approve retaining the deposit paid to County as a credit towards the 2021 facility fee; and
c. Approve and authorize the Assistant County Administrative Officer, or designee, to approve future changes in Sea Otter Classic Sports Festival dates at Laguna Seca Recreation Area, as needed during the pendency of the pandemic or other unforeseen circumstances.
SUMMARY/DISCUSSION:
On December 22, 2016, the Board of Supervisors approved a 15-year Facility Use Agreement between the Sea Otter Classic, Inc., doing business as the Sea Otter Classic, and the County of Monterey to produce the Sea Otter Classic Sports Festival at the Laguna Seca Recreation Area for the years 2017-2031.
Section II - Facility Use Dates and Term, paragraph A, states, “COUNTY reserves the right and shall maintain final control of scheduling of events, including the Sports Festival, at the Laguna Seca Recreation Area. The above scheduled dates can be changed only by mutual agreement between the parties.”
On March 10, 2020, the Board approved a date change (File ID: 20-183) from April 16-19, 2020 to October 1-4, 2020 due to the international travel climate caused by the pandemic. Due to the ongoing pandemic and moratorium on events, Sea Otter Classic requests cancellation of the 2020 event and rescheduling of the 2021 event from April 15-18, 2021 to May 19-23, 2021.
It is recommended that the $75,000 deposit received by the County be applied to the 2021 event and the balance due of $103,500 be paid three (3) days prior to the event per terms of the original Facility Use Agreement.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this request.
FINANCING:
The cancellation of the event will impact the revenue amount in the current year 2020 as payment will not be received until 2021. This delay also impacts receipt of Transient Occupancy Tax, Sales Tax and overall regional business activity.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Economic Development and Administration.
X_ Economic Development
X_ Administration
Health and Human Services
__ Infrastructure
_ Public Safety
Prepared by: Lavonne Chin, Administrative Operations Manager, ext. 7214
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachments: Amendment No. 1 to Sea Otter Classic Agreement
Sea Otter Classic Agreement A-13415 and Board Order File ID 17-0002
March 10, 2020 Board Order File ID: 20-183