Title
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment 1 with TracNet, Incorporated for a comprehensive software management system, that serves several Sheriff’s Office divisions and other county and external partners, for $541,823.00 for a new not to exceed total of $1,321,839.00 and extend the term of the agreement two (2) years and four (4) months with a new end date of June 30, 2023 (2/23/2018 to 6/30/2023).
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute up to two (2) additional one (1) year amendments to the contract, provided the amendments do not significantly change the scope of services and each amendment does not add more than $350,000.00 per amendment.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment 1 with TracNet, Incorporated for a comprehensive software management system, that serves several Sheriff’s Office divisions and other county and external partners, for $541,823.00 for a new not to exceed total of $1,321,839.00 and extend the term of the agreement two (2) years and four (4) months with a new end date of June 30, 2023 (2/23/2018 to 6/30/2023); and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute up to two (2) additional one (1) year amendments to the contract, provided the amendments do not significantly change the scope of services and each amendment does not add more than $350,000.00 per amendment.
SUMMARY/DISCUSSION:
The Monterey County Sheriff’s Office utilizes the TracNet platform and shares usage of the system with a countywide network of law enforcement partners and internal county departments.
The TracNet system is utilized within the Adult Correction Facility as a jail management piece of software, which tracks inmates’ locations within the facility, records their court sentencing and length of sentence, logs educational data, and many other data elements critical to effective corrections management. TracNet has interfaces and works in conjunction with the inmate telephone and tablet system and the commissary system.
The system contains additional component pieces that are used by the Sheriff’s Records, Warrants, Accounting, and Investigation departments and is used within our mobile patrol units as well. The District Attorney, Child Support, Revenue, Probation, Social Services, and Public Defender’s Office use specific pieces of the system in conjunction with their respective workloads and have purchased licenses for access.
OTHER AGENCY INVOLVEMENT:
County Counsel, Auditor-Controller have reviewed and approved this Agreement as to legal form, fiscal provisions, and insurance requirements, respectively.
FINANCING:
The FY 2021 portion of this contract was included in the FY 2020-21 approved budget. There is no impact in General Fund Contribution resulting from this Board action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiative for Administration by:
“Promoting an organization that practices efficient and effective resource management”
Mark a check to the related Board of Supervisors Strategic Initiatives:
Economic Development
X Administration
Health & Human Services
Infrastructure
Public Safety
Prepared by: Arthur Curtright, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff/Coroner, Extension #3750
Attachments: Attachment A TracNet Exhibit E-1
Attachment B TracNet Amendment #1 to Agreement A-13561
Attachment C TracNet Board Order and Agreement