Title
a. Approve Amendment No. 2 to Professional Services Agreement No. A-13429, Multi-Year Agreement #3000*2979, with Cal Engineering & Geology, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $400,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
b. Approve Amendment No. 2 to Professional Services Agreement No. A-13430, Multi-Year Agreement #3000*2980, with Earth Systems Pacific to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $400,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
c. Approve Amendment No. 3 to Professional Services Agreement No. A-13432, Multi-Year Agreement #3000*2983, with Moore Twining Associates, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $200,000 for a total amount not-to-exceed $700,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
d. Approve Amendment No. 3 to Professional Services Agreement No. A-13435, Multi-Year Agreement #3000*2986, with Professional Service Industries, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $600,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022; and
e. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 2 and Amendment No. 3 to each Professional Services Agreement and future amendments to each Agreement where the amendments do not significantly alter the scope of work or increase the approved amount of each Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 2 to Professional Services Agreement No. A-13429, Multi-Year Agreement #3000*2979, with Cal Engineering & Geology, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $400,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
b. Approve Amendment No. 2 to Professional Services Agreement No. A-13430, Multi-Year Agreement #3000*2980, with Earth Systems Pacific to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $400,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
c. Approve Amendment No. 3 to Professional Services Agreement No. A-13432, Multi-Year Agreement #3000*2983, with Moore Twining Associates, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $200,000 for a total amount not-to-exceed $700,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022;
d. Approve Amendment No. 3 to Professional Services Agreement No. A-13435, Multi-Year Agreement #3000*2986, with Professional Service Industries, Inc. to continue to provide on-call geotechnical engineering services for projects located in Monterey County, California, Request for Qualifications #1701, to increase the not-to-exceed amount by $100,000 for a total amount not-to-exceed $600,000 and extend the expiration date for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022; and
e. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 2 and Amendment No. 3 to each Professional Services Agreement and future amendments to each Agreement where the amendments do not significantly alter the scope of work or increase the approved amount of each Agreement.
SUMMARY:
The Department of Public Works, Facilities, & Parks (PWFP) has established several on-call Agreements for specialized services when County staff requires special expertise or when the volume of work exceeds staff’s capacity to manage in a timely manner. On-call Agreements are utilized across PWFP and by other County Departments for specialized expertise in operations, management and specific facility and capital projects. Amendment No. 2 and Amendment No. 3 to the Professional Services Agreements (PSAs) with Cal Engineering & Geology, Inc. (A-13429), Earth Systems Pacific (A-13430), Moore Twining Associates, Inc. (A-13432), and Professional Service Industries, Inc. (A-13435) would increase the not-to-exceed amount and extend the term of each of the PSAs to provide future on-call geotechnical engineering services. Geotechnical engineering consultant services, in general, include the following: analysis of roadway pavement, retaining wall and structure foundation, field exploration, preparation of project reports, construction inspection, bidding assistance, and support during construction.
DISCUSSION:
In July 2016, Cal Engineering & Geology, Inc., Earth Systems Pacific, Moore Twining Associates, Inc., and Professional Service Industries, Inc. along with four (4) other consultants (Kleinfelder, Inc. (A-13431), Pacific Crest Engineering, Inc. (A-13433), Parikh Consultants, Inc. (A-13434), and Twining, Inc. (A-13436)) were selected for their expertise and capabilities necessary to provide geotechnical engineering services for projects located in Monterey County, California under a competitive selection process in accordance with County policies and State and Federal laws under Request for Qualifications (RFQ) #1701.
PWFP has identified a need to increase the not-to-exceed amount of the PSAs with Cal Engineering & Geology, Inc., Earth Systems Pacific, Moore Twinning Associates, Inc., and Professional Service Industries, Inc. to continue to provide on-call geotechnical engineering services to augment the need for services when the volume of work exceeds PWFP’s capacity, and to provide professional specialized geotechnical engineering expertise that PWFP does not have. Amendment No. 2 to the PSAs between the County and Cal Engineering & Geology, Inc. and Earth Systems Pacific will increase the not-to-exceed amount of $300,000 by $100,000 for a total amount not-to-exceed $400,000 for each PSA. Amendment No. 3 to the PSA between the County and Moore Twining Associates, Inc. will increase the not-to-exceed amount of $500,000 by $200,000 for a total amount not-to-exceed $700,000. Amendment No. 3 to the PSA between the County and Professional Service Industries, Inc. will increase the not-to-exceed amount of $500,000 by $100,000 for a total amount not-to-exceed $600,000. Amendment No. 2 and Amendment No. 3 to each PSA will further extend the expiration date from January 23, 2021 for one (1) additional year through January 23, 2022, for a revised term from January 24, 2017 to January 23, 2022.
Attachment A provides a summary of each PSA and Attachment B provides a summary of the annual expenditures and balance of each of the PSAs to date.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and the Auditor-Controller’s Office have reviewed and approved each Amendment No. 2 and Amendment No. 3 as to form, and fiscal provisions, respectively.
FINANCING:
Services provided by each consultant will be reimbursed from the respective funding source of each project. Costs associated with services provided by these on-call consultants and funding will be contained within the approved budget allocations of the individual departments authorizing the use of these on-call PSAs. For PWFP, funding is either within the approved budget allocations for a specific operating unit or contained within the Board of Supervisors approved project budget within Special District Funds, Fund 002 Road Fund, Fund 402 Capital Projects, or Fund 404 Facility Master Plan Projects.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These on-call services will allow for the planning and development of sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results, and further provides for adequate County facilities and infrastructure.
X Economic Development
__ Administration
__ Health and Human Services
X Infrastructure
X Public Safety
Prepared by: Jonathan L. Pascua, P.E., Senior Civil Engineer, (831) 755-8963
Reviewed and Approved by: Randell Ishii, M.S., P.E., P.T.O.E., Director of Public Works, Facilities, & Parks
Attachments:
Attachment A - Summary of PSAs
Attachment B - Summary of PSAs Annual Expenditures and Balance
Attachment C - Amendment No. 2 to PSA with Cal Engineering & Geology, Inc.
Attachment D - Amendment No. 2 to PSA with Earth Systems Pacific
Attachment E - Amendment No. 3 to PSA with Moore Twining Associates, Inc.
Attachment F - Amendment No. 3 to PSA with Professional Service Industries, Inc.
Attachment G - Amendment No. 1 to PSA Cal Engineering & Geology, Inc.
Attachment H - PSA with Cal Engineering & Geology, Inc.
Attachment I - Amendment No. 1 to PSA with Earth Systems Pacific
Attachment J - PSA with Earth Systems Pacific
Attachment K - Amendment No. 2 to PSA with Moore Twining Associates, Inc.
Attachment L - Amendment No. 1 to PSA with Moore Twining Associates, Inc.
Attachment M - PSA with Moore Twining Associates, Inc.
Attachment N - Amendment No. 2 to PSA with Professional Service Industries, Inc.
Attachment O - Amendment No. 1 to PSA with Professional Service Industries, Inc.
Attachment P - PSA with Professional Service Industries, Inc.
(Attachments are on file with the Clerk of the Board)