Title
a. Support amending the Department of Social Services Budget Unit 001-5010-8262-SOC005 to reallocate one (1) Supervising Office Assistant I to one (1) Supervising Office Assistant II, and four (4) Office Assistant II’s to four (4) Eligibility Specialist II’s for the Community Benefits Program; and
b. Support amending the Department of Social Services Budget Unit 001-5010-8262-SOC005 to reallocate one (1) Principal Clerk Confidential to one (1) Personnel Technician Confidential for Human Resources; and
c. Support authorizing and directing the Auditor-Controller Office to incorporate the changes to the FY 2020-21 Adopted Budget Unit 001-5010-8262-SOC005 to reflect the change in position counts.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Support amending the Department of Social Services Budget Unit 001-5010-8262-SOC005 to reallocate one (1) Supervising Office Assistant I to one (1) Supervising Office Assistant II, and four (4) Office Assistant II’s to four (4) Eligibility Specialist II’s for the Community Benefits Program; and
b. Support amending the Department of Social Services Budget Unit 001-5010-8262-SOC005 to reallocate one (1) Principal Clerk Confidential to one (1) Personnel Technician Confidential for Human Resources; and
c. Support authorizing and directing the Auditor-Controller Office to incorporate the changes to the FY 2020-21 Adopted Budget Unit 001-5010-8262-SOC005 to reflect the change in position counts.
SUMMARY/DISCUSSION:
The Department of Social Services (DSS) is requesting support to reallocate one (1) Supervising Office Assistant I to one (1) Supervising Office Assistant II, and four (4) Office Assistant II’s to four (4) Eligibility Specialist II’s. These positions are within the Community Benefits Branch of Social Services. The request to reallocate these positions is based upon the business need for the Supervising Office Assistant to expand the skillset by increasing program knowledge to assist in managing outreach and coordinate efforts to triage the call center calls. The request for the reallocated Eligibility Specialists is because the Department has experienced new operating processes and an increase in workload demand which impacts customer services which are essential services within our community.
DSS is requesting support to reallocate one (1) Principal Clerk Confidential to one (1) Personnel Technician Confidential located in Social Services Human Resources to meet the personnel service levels required for this large department.
Overall, the six (6) reallocated positions are listed below:
Classification Code FTEs Change FTEs
Supervising Office Assistant I 80E81 17 -1 16
Supervising Office Assistant II 80E82 1 1 2
Office Assistant II 80E21 85 -4 81
Eligibility Specialist II 25E21 164 4 168
Principal Clerk - Confidential 80E98 3 -1 2
Personnel Technician - Conf. 14H03 3 1 4
TOTAL 0
OTHER AGENCY INVOLVEMENT:
The Human Resources has approved the request to classify for the reallocation of these six (6) positions. County Counsel has approved to form.
FINANCING:
The six (6) reallocated positions in Social Services have an increased total of $96,464; Supervising Office Assistant II - $5,832, Eligibility Specialist - $76,588, and the Personnel Technician - Confidential - $14,044; and pro-rated for 3.5 months is a total of $28,135.
The annual increase of expenditures and revenues is $96,464, and $28,135 pro-rated for 3.5 months. This additional cost will be absorbed into the department’s current FY 2020-21 Adopted Budget (001-5010-SOC005). Recommended actions will not require additional County General Fund contributions(GFC) in DSS in the current or next fiscal year as additional cost will be managed within allocated GFC.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This action correlates to the Administration Strategic Initiative adopted by the Board of Supervisors by providing the appropriate classifications to meet the needs and support to a large department.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
_xAdministration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Becky Cromer, Interim Finance Director, x4404
Approved by: Lori A. Medina, Social Services Director, x4430