Title
a. Approve a retroactive agreement and authorize the Contracts/Purchasing Officer or his designee to sign a County Standard Agreement with SmartWAVE Technologies, LLC to provide support for the Electronic Flagging System at WeatherTech Raceway Laguna Seca with a total not to exceed amount of $150,000 retroactive to April 1, 2021 through December 31, 2023; and
b. Authorize the Contracts/Purchasing Officer or his designee to execute up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($15,000) of the agreement amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a retroactive agreement and authorize the Contracts/Purchasing Officer or his designee to sign a County Standard Agreement with SmartWAVE Technologies, LLC to provide support for the Electronic Flagging System at WeatherTech Raceway Laguna Seca with a total not to exceed amount of $150,000 retroactive to April 1, 2021 through December 31, 2023; and
b. Authorize the Contracts/Purchasing Officer or his designee to execute up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($15,000) of the agreement amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
This request supports the use of SmartWAVE Technologies, LLC for Electronic Flagging System (EFS) support during events at WeatherTech Raceway Laguna Seca. SmartWAVE Technologies shall provide electronic flagging functionality, basic troubleshooting, EFS network analysis, monitoring and related IT services to support track operations. This service is critical for the safe execution of our premier racing events.
The County received the Agreement already signed with a date that is now retroactive. The vendor has not begun work.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has approved the Agreement as to form.
FINANCING:
The contract with SmartWAVE Technologies, LLC will be funded through Fund 453 Laguna Seca Budget Unit 8536. Funding for the Agreement is included in the FY 2020-2021 approved budget. Approval of the recommended action will have no additional impact on the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Administration and Public Safety.
___ Economic Development
_X_ Administration
___ Health & Human Services
___ Infrastructure
_X_ Public Safety
Prepared by: Lavonne Chin, Administrative Operations Manager, ext. 7214
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachment: SmartWAVE Technologies Agreement