Title
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment #2, with Idemia Identity and Security USA, LLC in the amount of $75,912.00 for a new not to exceed total of $464,488.00 for the ongoing maintenance of livescan electronic fingerprint collection devices; and extend the agreement with a new term ending date of June 30, 2022; and
b. Approve and Authorize the Contracts/Purchasing Officer or Supervisor to sign up to two (2) future one (1) year amendments to the Agreement that do not significantly change the scope of work, and together do not add more than $55,845.00 and $58,637.00 respectively for a new not to exceed total of $578,970.00.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment #2, with Idemia Identity and Security USA, LLC in the amount of $75,912.00 for a new not to exceed total of $464,488.00 for the ongoing maintenance of livescan electronic fingerprint collection devices; and extend the agreement with a new term ending date of June 30, 2022; and
b. Approve and Authorize the Contracts/Purchasing Officer or Supervisor to sign up to two (2) future one (1) year amendments to the Agreement that do not significantly change the scope of work, and together do not add more than $55,845.00 and $58,637.00 respectively for a new not to exceed total of $578,970.00.
SUMMARY/DISCUSSION:
The Sheriff and the Remote Access Network (RAN) Board, also known as Cal-ID, respectfully request that the Board approve this amendment, as it is needed to meet California Department of Justice data reporting requirements, and to keep all LiveScan® machines operational.
The devices electronically report fingerprints to State and Federal law enforcement agencies, as requested by the California Department of Justice. The stationary LiveScan® machines are located at the Sheriff’s Office, Probation, and the police departments in the cities of Monterey, Gonzales, Soledad, Greenfield, King City, Marina, Carmel, Pacific Grove, Salinas, Sand City, and Seaside.
Pursuant to California Penal Code section 11112.4, the RAN Board is comprised of a member of the Board of Supervisors, the Sheriff, the District Attorney, a second Chief of Police selected by all other police chiefs within the county and the Chief of Police of a Cal-ID member department having the largest number of sworn personnel within the county (currently the Salinas Police Department) and a mayor elected by the city selection committee and a member-at-large chosen by the other members. These costs were included in the Cal-ID budget as approved by the RAN Board.
Per the Vehicle Code Section 9250.19 and Board Resolution 90-13, the RAN Board authorizes the expenditure of funds that will be used to enhance the capacity of local law enforcement to provide automated mobile and fixed location identification of individuals. The Cal-ID funds are derived from a fee of one dollar ($1) collected by the Department of Motor Vehicles for each vehicle registered in Monterey County.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions.
FINANCING:
The cost of this Amendment is paid from Cal-ID funds. Funding has been included in the FY 2020-21 budget. There will be no increase in General Fund Contribution resulting from this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiatives by “Promoting an organization that practices efficient and effective resource management”
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
X Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Arthur Curtright, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff/Coroner, Extension #3750
Attachments: Board Report
Attachment A_MCSO Idemia Amendment 2 w Exhibit A2
Attachment B_Idemia Amendment 2 Quotes
Attachment C_Original Idemia Agreement w Board Order and Amend 1 and
Amend 1 Board Order