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File #: A 21-200    Name: Open Text Amendment No. 4
Type: BoS Agreement Status: General Government - Consent
File created: 5/6/2021 In control: Board of Supervisors
On agenda: 5/25/2021 Final action:
Title: a. Authorize the Director of the Information Technology Department to execute amendment no. 4 to the services agreement with Open Text, Inc. for support of Right Fax, increasing the amended agreement amount by $18,013, for a revised agreement total of $57,008.18, and extending the term by two (2) years, for a revised agreement term of July 1, 2016 through June 30, 2023; and b. Approve and authorize the Director of Information Technology to execute up to one (1) amendment to this Agreement, extending the term by one (1) year, subject to County Counsel approval, provided the terms of the Agreement remain substantially the same and provided the additional costs per year do not exceed ten percent (10%) of the cost of the prior year.
Attachments: 1. Board Report, 2. Open Text Amendment No. 1, 3. Open Text Amendment No. 2, 4. Open Text Amendment No. 3, 5. Open Text Amendment No. 4, 6. Completed Board Order Item No. 36
Related files: A 19-042, A 20-063
Title
a. Authorize the Director of the Information Technology Department to execute amendment no. 4 to the services agreement with Open Text, Inc. for support of Right Fax, increasing the amended agreement amount by $18,013, for a revised agreement total of $57,008.18, and extending the term by two (2) years, for a revised agreement term of July 1, 2016 through June 30, 2023; and
b. Approve and authorize the Director of Information Technology to execute up to one (1) amendment to this Agreement, extending the term by one (1) year, subject to County Counsel approval, provided the terms of the Agreement remain substantially the same and provided the additional costs per year do not exceed ten percent (10%) of the cost of the prior year.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Director of the Information Technology Department to execute amendment no. 4 to the services agreement with Open Text, Inc. for support of Right Fax, increasing the amended agreement amount by $18,013, for a revised agreement total of $57,008.18, and extending the term by two (2) years, for a revised agreement term of July 1, 2016 through June 30, 2023.
b. Approve and authorize the Director of Information Technology to execute up to one (1) amendment to this Agreement, extending the term by one (1) year, subject to County Counsel approval, provided the terms of the Agreement remain substantially the same and provided the additional costs per year do not exceed ten percent (10%) of the cost of the prior year.

SUMMARY:
Right Fax is a software-based application that allows County staff to send and receive fax transmittals from their desktop/workstation. Approximately 900 County employees use this product. The Information Technology Department (ITD) is requesting a continuation of service for an additional two years.

DISCUSSION:
Right Fax is applications base software, which is manufactured by Open Text Incorporated that is used by County em...

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