Title
a. Authorize an increase to the total approved agreement amount for the elevator maintenance and repair service agreement with ThyssenKrupp Elevator Corporation, $313,200 for a revised total amount not to exceed $1,006,062, with no change to the agreement term of January 1, 2015 through December 31, 2022.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute Work Orders pursuant to the terms of the agreement with ThyssenKrupp Elevator Corporation, for future elevator maintenance and repairs and component upgrades, provided County Counsel and the Auditor-Controller review and approve the Work Orders, and provided the total of such costs fall with the $1,006,062 approved total agreement amount.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize an increase to the total approved agreement amount for the elevator maintenance and repair service agreement with ThyssenKrupp Elevator Corporation, $313,200 for a revised total amount not to exceed $1,006,062, with no change to the agreement term of January 1, 2015 through December 31, 2022.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute Work Orders pursuant to the terms of the agreement with ThyssenKrupp Elevator Corporation, for future elevator maintenance and repairs and component upgrades, provided County Counsel and the Auditor-Controller review and approve the Work Orders, and provided the total of such costs fall with the $1,006,062 approved total agreement amount.
SUMMARY/DISCUSSION:
Natividad currently has an agreement with ThyssenKrupp for elevator and maintenance services that is in effect from January 1, 2015 through December 31, 2022. The State of California Department of Industrial Relations, Division of Occupational Safety and Health and The Joint Commission audits maintenance and repair of the elevators. Although the current agreement itself does not state a total dollar amount, the Board of Supervisors has approved a total agreement amount not to exceed $692,862. Natividad projected the amount using the then current rates (with an annual Consumer Price Index rate adjustment allowed for in the existing contract) for routine maintenance and routine repairs. Natividad requests additional funding of the agreement ($313,200) for much needed component upgrades to the elevators to maintain reliability. There are nine elevators in service at Natividad. The scope of work for the requested amendment includes the following:1) Door Operator Package for elevators one through seven 2) Hoistway Car Door for elevator three 3) Solid State Starter for elevators five through seven and 4) Car Operating Panel Repair for elevators one through four. The Board of Supervisors has previously approved $400,000 in the Fiscal Year 2020- 21 Natividad Capital Budget.
OTHER AGENCY INVOLVEMENT:
County Counsel’s office and the Auditor-Controller’s office were both provided a copy of this Board Report for review. This request has been reviewed and approved by NMC’s Finance Committee and Board of Trustees on May 14, 2021.
FINANCING:
The cost for this Capital request is $313,200. $313,200 was included in the Fiscal Year 2020-21 Adopted Budget for ongoing maintenance and repair work. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Elevator at Natividad are used by staff, patients and visitors. Maintenance and repairs are necessary to ensure that Natividad’s elevators operate reliably and safely.
__ Economic Development
__ Administration
_ Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Andrea Rosenberg, Hospital Assistant Administration, 831-783-2562
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
ThyssenKrupp Elevator Maintenance and Repair Agreement
ThyssenKrupp Emergency Repair Agreement
Attachments on file with the Clerk of the Board