Title
a. Ratify the execution by the County Purchasing Officer or his designee, of agreements with local food vendors to support older adult residents to shelter-in-place during the COVID-19 Pandemic by providing home delivered meals under the Great Plates Delivered and Area Agency on Aging Senior Meal Program in the amount of $3,174,013, for a total cumulative amount of $7,549,508 to extend the period to June 30, 2021; and
b. Authorize the Contracts/Purchasing Officer or his designee to execute amendments up to one (1) amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement and does not significantly change the scope of the agreement during the course of the Pandemic.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify the execution by the County Purchasing Officer or his designee, of agreements with local food vendors to support older adult residents to shelter-in-place during the COVID-19 Pandemic by providing home delivered meals under the Great Plates Delivered and Area Agency on Aging Senior Meal Program in the amount of $3,174,013, for a total cumulative amount of $7,549,508 to extend the period to June 30, 2021; and
b. Authorize the Contracts/Purchasing Officer or his designee to execute amendments up to one (1) amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement and does not significantly change the scope of the agreement during the course of the Pandemic.
SUMMARY/DISCUSSION:
On February 9, 2021, the Board of Supervisor’s approved extending the Great Plates Delivered(GPD) Program and to restart the Area Agency on Aging (AAA) Senior Meal Program through June 30, 2021, provided FEMA is continuing to support the GPD Program. Additionally, the Board of Supervisor’s approved the ratification of all the agreements with the restaurants through March 8, 2021. The Agreements were extended and executed through June 30, 2021 by the Contracts/Purchasing Department, per Attachment A.
The Great Plates Delivered (GPD) Program is a statewide effort launched by the Governor on April 24, 2020 to support adults 60 years of age and older who are at high-risk from COVID-19, enabling them to shelter in place by delivering three (3) nutritious meals per day. It also provides essential economic stimulus to local businesses and workers by contracting with local restaurants and food providers for the meals. The program targets those individuals who do not qualify for other assistance due to their income level. The restaurants expressed interest through the State’s Great Plates Delivered website and Monterey County administers the program through the Department of Social Services Area Agency on Aging. The County is one of 28 counties and cities participating in the program throughout the state.
The Great Plates Delivered Program has been extended on a month-to-month basis. The CARES AAA Senior Meal Program ended on December 30, 2020 due to CARES Act Funding expiring, however, the Board of Supervisor’s approved to restart the program on February 9, 2021 using Cannabis funding. The Great Plates Program is currently serving 325 participants and the AAA Senior Meal Program is serving 73 participants.
The AAA has received correspondence from the State that FEMA is ending the Great Plates Program on July 9, 2021. The Department is in the process of amending the agreements to extend the term out to July 9, 2021. In the meantime, the Department requests ratification of the executed amendments through June 30, 2021 by the Contracts/Purchasing Officer and to execute future amendments in response to the Pandemic will ensure continuity of these vital services to vulnerable county residents.
OTHER AGENCY INVOLVEMENT:
Due to late submission of this Board Report, the CAO Budget and Analysis Division was not provided adequate time to fully review for potential fiscal, organizational, policy, or other implications to the County of Monterey. The agreements have been reviewed and approved by the Auditor Controller and by Contract/Purchasing. County Counsel has reviewed the agreements as to form.
FINANCING:
|
Description |
Timeframe |
Total Expenditures |
FEMA 75% |
State 18.75% |
County |
|
GPD |
3/9-6/30/21 |
$2,466,093 |
$1,849,570 |
$462,392 |
$154,131 |
|
AAA Senior Meal Program |
3/9-6/30/21 |
$ 707,920 |
|
|
$707,920 |
|
Total |
|
$3,174,013 |
$1,849,570 |
$462,392 |
$862,851 |
The Great Plates Delivered meal program’s estimated reimbursement for eligible costs is 75% Federal(FEMA), 18.75% State, and 6.25% County Share and is being funded by the Strategic Reserve. The AAA Senior Meal program is not eligible for FEMA reimbursement and is 100% county funded and the Board previously approved Cannabis funding. After the Board of Supervisors approved the use of Cannabis assignment as the source of funding, the American Rescue Plan Act (ARPA) was signed into law. A plan to utilize ARPA funds for qualified pandemic response costs previously authorized by the Board was presented to the Board during FY 2021-22 Budget hearings. There are sufficient appropriations and revenues in the OES unit 1050-CAO005-8056 FY 2020-21 Adopted Budget. There is no additional County General Fund requested.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These agreements correlate with the Economic Development and Health & Human Services Strategic Initiatives approved by the Board of Supervisors, by supporting local businesses and workers impacted by the Pandemic as well as by providing vital services to vulnerable county residents, allowing them to meet their nutritional needs while sheltering-in-place.
Mark a check to the related Board of Supervisors Strategic Initiatives
X Economic Development
__Administration
X Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Becky Cromer, Interim Finance Director, x4404
Approved by: Lori A. Medina, Director x4430
Attachments:
Attachment A - Contract Summary
Coastal Cuisine Agreement plus 5 amendments
Denny’s Marina Agreement plus 5 amendments
Main Street Bakery Agreement plus 5amendments
Mezzaluna Agreement plus 4 amendments
Monterey Coast Brewing Agreement plus 5amendments
Norma’s Agreement plus 3 amendments
Pasta Mia Agreement plus 5amendments
Stevie’s Agreement plus 5 amendments