Title
a. Approve and authorize the County Administrative Officer, or his designee, to sign a retroactive Agreement with Telfer Design, Inc. to provide official artwork for the 2021 Rolex Monterey Motorsports Reunion, and the 2021 Hyundai Monterey Sports Car Championship at WeatherTech Raceway Laguna Seca retroactive from May 5, 2021 through December 31, 2021, for an amount not to exceed $28,500;
b. Accept non-standard risk terms with respect to indemnification and insurance provisions; and
c. Approve and authorize the County Administrative Officer, or his designee, to execute up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($2,850) of the agreement amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Administrative Officer, or his designee, to sign a retroactive Agreement with Telfer Design, Inc. to provide official artwork for the 2021 Rolex Monterey Motorsports Reunion, and the 2021 Hyundai Monterey Sports Car Championship at WeatherTech Raceway Laguna Seca retroactive from May 5, 2021 through December 31, 2021, for an amount not to exceed $28,500;
b. Accept non-standard risk terms with respect to indemnification and insurance provisions; and
c. Approve and authorize the County Administrative Officer, or his designee, to execute up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($2,850) of the agreement amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
A&D Narigi Consulting, LLC requests retroactive approval of an Agreement with Telfer Design, Inc. to provide official artwork for the 2021 Rolex Monterey Motorsports Reunion and the 2021 Hyundai Monterey Sports Car Championship at WeatherTech Raceway Laguna Seca (WRLS) retroactive from May 5, 2021 through December 31, 2021, for an amount not to exceed $28,500. Due to difficulties in obtaining the correct insurance documentation, the Agreement is retroactive to May 5, 2021.
Telfer Design, Inc. artist Kelly Telfer has created artwork for past events at WRLS. Telfer Design, Inc. has provided a statement certifying that they have no employees in California, or who will work in California, and request a waiver of the Workers Compensation and Auto Insurance requirements.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreement as to form.
FINANCING:
The agreement with Telfer Design, Inc. will be funded through Fund 453 Laguna Seca Budget Unit 8536. Funding for the Agreement is included in the FY 2020-2021 Approved Budget and the FY 2021-2022 Recommended Budget. Approval of the recommended action will have no additional impact on the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Administration.
__ Economic Development
X_ Administration
Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Lavonne Chin, Administrative Operations Manager, ext. 7214
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachments: Telfer Design, Inc. Agreement