Title
a. Approve a one-time Special Event Agreement between Spartan Race, Inc. and the County of Monterey to hold a Monterey Spartan Super and Sprint Race Event at Toro County Park on August 21-22, 2021;
b. Find that the one-time Monterey Spartan Super and Sprint Race Event scheduled for August 21-22, 2021, at Toro County Park in Monterey County, is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15304(e) of the CEQA Guidelines; and
c. Authorize the Public Works, Facilities, & Parks Director or designee to sign the Special Event Agreement between Spartan Race, Inc. and the County of Monterey.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a one-time Special Event Agreement between Spartan Race, Inc. and the County of Monterey to hold a Monterey Spartan Super and Sprint Race Event at Toro County Park on August 21-22, 2021;
b. Find that the one-time Monterey Spartan Super and Sprint Race Event scheduled for August 21-22, 2021, at Toro County Park in Monterey County is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15304(e) of the CEQA Guidelines; and
c. Authorize the Public Works, Facilities, & Parks Director or designee to sign the Special Event Agreement between Spartan Race, Inc. and the County of Monterey.
SUMMARY/DISCUSSION:
Spartan Race, Inc. (Spartan) wishes to enter into a one-time Special Event Agreement (Agreement) with the County of Monterey (County) to hold the Monterey Spartan Super and Sprint Race Event (Event) at Toro County Park (Park) on August 21-22, 2021. Attendance for the planned 2021 Event at the Park is anticipated to exceed 5,000 participants. Per Monterey County Code 14.12.180F.1, any special event held at a County park with 5,000 or more participants requires approval of the Monterey County Board of Supervisors. Attachment A provides Spartan Race Details & Schedule of Pre-/Post-Event Activities. Attachment B is the proposed Agreement between Spartan and the County.
As this Event involves only construction of an impermanent racecourse and placement of associated appurtenances causing temporary minor alteration to Park facilities and grounds, it qualifies as categorically exempt from CEQA review under Section 15304(e) of the CEQA Guidelines [Attachment C-Section 15304(e)]. The proposed Agreement terms require that the Concessionaire
(Spartan) fully restore the facility to pre-Event condition at its sole cost. The County will hold a substantial deposit to cover restoration costs should Spartan fail to perform all necessary reparations to the Park. Spartan has conducted seven prior successful events at the Park since 2013.
Staff requests the Board of Supervisors: 1) Approve the one-time Special Event Agreement for the Spartan Event with an anticipated attendance over 5,000, 2) Find that the Event is categorically exempt from CEQA per Section 15304(e), and 3) Authorize the Public Works, Facilities, & Parks (PWPF) Director or designee to sign the Agreement.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed the Agreement and approved it as to form. Spartan is required to submit Event plans for review and to secure all required regulatory permits from the County Housing and Community Services Department, County Risk Management, Monterey County Sheriff’s Office, Office of Emergency Services, County Health Department, California Highway Patrol, California Department of Transportation (CalTrans), and Monterey County Regional Fire District. Also, Spartan is required to contract with designated companies or local law enforcement agencies to provide required traffic control and security for the Event.
FINANCING:
The Spartan Event is anticipated to provide approximately $84,656 in special event revenue for Fiscal Year (FY) 2021-22, which will be deposited in PWFP-Park Operations Fund 001, Appropriation Unit 3200, Budget Unit 8556, Account PFP058. The FY 2021-22 Adopted Budget for Park Operations includes revenue projections for this Event.
All expenditure costs are reimbursable for PWFP-Parks to support this Event. There is no impact to the General Fund as staff costs associated with preparation of the Agreement and board report and to conduct Event oversight are included in the FY 2021-22 Adopted Budget for PWFP-Park Operations Fund 001, Appropriation Unit 3200, Budget Unit 8556, Account PFP058. Costs to restore the facility to pre-Event condition are the responsibility of Spartan; a substantial deposit is held to cover reparation costs should Spartan fail to perform any of its obligations.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisors Strategic Initiatives for Economic Development, Administration, Health & Human Services, Infrastructure, and Public Safety. PWFP-Parks’ effective administration attracts many venues to County Parks’ facilities, which not only generate revenue to sustain the parks but also promote economic development by attracting out-of-area visitor dollars that stimulate the local economy. Management of events held in County Parks’ facilities is always attentive to protecting park resources, ensuring public safety, and reducing potential impacts to the local community to the greatest extent possible.
X Economic Development
X Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Dona Luna, Management Analyst II (831) 755-5455
Approved by: Shawne E. Ellerbee, Assistant Director of Public Works, Facilities, & Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities, & Parks
Attachments:
Attachment A-Spartan Race Details & Schedule of Pre-/Post-Event Activities
Attachment B-Proposed Special Event Agreement between County and Spartan Race, Inc.
Attachment C-CEQA Guidelines Section 15304(e)
(Attachments are on file with the Clerk of the Board)