Title
Approve and authorize payment to First Alarm Security and Patrol (an Allied Universal Company) for outstanding invoices from Fiscal Year 2020-21 totaling $404,191 for unarmed security guard and patrol services pursuant to Request for Proposal (RFP) #10514 for Security Guard Services under the County-wide agreement which had a term of June 9, 2015 through June 30, 2021.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Approve and authorize payment to First Alarm Security and Patrol (an Allied Universal Company) for outstanding invoices from Fiscal Year 2020-21 totaling $404,191 for unarmed security guard and patrol services pursuant to Request for Proposal (RFP) #10514 for Security Guard Services under the County-wide agreement which had a term of June 9, 2015 through June 30, 2021.
SUMMARY/DISCUSSION:
On June 9, 2015, the Board of Supervisors approved the execution of multiple Countywide Service Agreements for unarmed security guard and patrol services pursuant to Monterey County RFP #10514. The RFP allowed for up to a five (5) year term ending May 31, 2020. Natividad as well as numerous other County departments have been and continue to utilize these County-wide service agreements with the departments choosing for themselves from the awarded vendors as to which vendor to hire. During the pandemic, the County Contracts and Purchasing Office staff were busy operating the County’s Emergency Operations Center so issuing a new RFP for 2020 for unarmed security guard and patrol services had to be put on hold. On December 1, 2020, the Board of Supervisors approved an extension of these services through June 30, 2021 to allow departments to continue utilizing these necessary services while allowing the County Contracts and Purchasing Office more time to process a new RFP for Countywide security and patrol guard services to be issued and awarded.
The contracted services with First Alarm have been through the county’s master agreement. Due to the need for increased security services at Natividad during the high period of covid, the available funds through the master agreement for FY2021 were not sufficient to cover the required payments for past invoices.
For FY2022, Natividad has set up its own direct agreement with the vendor based on the master’s agreement terms of the contract.
OTHER AGENCY INVOLVEMENT:
County Counsel’s office and the Auditor-Controller’s office were both provided a copy of this Board Report for review. This request has been reviewed and approved by NMC’s Finance Committee and Board of Trustees on May 14, 2021.
FINANCING:
The cost for this request is $404,191, all of which was included in the Fiscal Year 2021-22 Adopted Budget for Natividad Medical Center.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
First Alarm Patrol Guard services directly contribute to maintaining a safe environment at the hospital for its patients, visitors, and staff.
__ Economic Development
__ Administration
_ _ Health and Human Services
__ Infrastructure
X_ Public Safety
Prepared by: Andrea Rosenberg, Hospital Assistant Administration, 831-783-2562
Approved by: Dr. Charles R. Harris, Interim Chief Executive Officer, 783-2504
Attachments:
County-wide Service Agreement with First Alarm
Amendment 1 to First Alarm Agreement
Amendment 2 to First Alarm Agreement
Amendment 3 to First Alarm Agreement
Amendment 4 to First Alarm Agreement
Amendment 5 to First Alarm Agreement
Attachments on file with the Clerk of the Board