Title
a. Approve and Authorize the Director of Health, or Assistant Director of Health to execute an Agreement with Chic Events, Inc., DBA Chic Event Rentals (Chic) for tent rentals and auxiliary rental equipment with an effective date retroactively from July 1, 2021 to June 30, 2022, and a contract amount not to exceed $149,000; and
b. Authorize the Director of Health or Assistant Director of Health to sign up to three (3) future amendments to this Agreement where the amendments do not exceed 10% of the contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Director of Health, or Assistant Director of Health to execute an Agreement with Chic Events, Inc., DBA Chic Event Rentals (Chic) for tent rentals and auxiliary rental equipment with an effective date retroactively from July 1, 2021 to June 30, 2022, and a contract amount not to exceed $149,000; and
b. Authorize the Director of Health or Assistant Director of Health to sign up to three (3) future amendments to this Agreement where the amendments do not exceed 10% of the contract amount and do not significantly change the scope of work.
SUMMRY/DISCUSSION:
The Health Department Clinic Services Bureau (Clinic Services) operates ten community clinic sites designated as Federally Qualified Health Centers (FQHCs) which provide preventive, primary, and specialty medical care services which are all mandated by Health Resources and Services Administration (HRSA) to provide primary health services to all patients regardless of ability to pay.
On or around July 2020, Clinic Services determined urgent tent rentals were needed to allow for COVID-19 related activities, including triaging and testing, while maintaining CDC guidelines for social distancing requirements for patients and providers.
At that time, Clinic Services was able to procure expedited tent rentals using an emergency purchase order (EPO) in accordance with the Proclamation of Local Emergency resolution adopted by the Board of Supervisors on March 6, 2020. On July 29, 2021, Clinic Services was notified that the EPO expired on June 30, 2021, and a formal contract would be required to continue tent rental services.
Approval of the recommended action will allow for existing tents to remain in place at designated clinic sites and support future rental needs to meet ongoing COVID-19 response activities. In addition, the retroactive effective date of July 1, 2021 will allow payments for outstanding invoices to be paid under this Agreement.
This work supports the Monterey County Health Department 2018-2022 Strategic Plan Initiative: 2. Enhance community health and safety through prevention. It also supports one of the ten essential public health services, specifically: 4. Mobilize community partnerships and action to identify and solve health problems; and 6. Enforce laws and regulations that protect health and ensure safety.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller’s Office have approved this Agreement as to form.
FINANCING:
Sufficient funds are available in the FY 2021-2022 Adopted Budget for Clinic Services Bureau, Health Department (4000-HEA007). This Agreement will be funded primarily with COVID-19 ongoing response grants, with the secondary funding source coming from direct service revenue such as payments from Medi-Cal and Medicare. There is no financial impact to the General Fund resulting from approval of this Agreement.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services, promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Prisca Segovia, Management Analyst II, 755-4939
Approved by:
____________________________________Date:____________
Elsa Mendoza Jimenez, Director of Health, 755-4526
Attachment:
Agreement