Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 6 to the agreement (A-12753) with RBB Architects Inc. for architectural services for the Radiology Modernization Project at NMC pursuant to the Request for Qualifications (RFQ) # 9600-54, extending the agreement an additional four (4) month period (June 1, 2021 through October 1, 2021) for a revised full agreement term of September 23, 2014 through October 1, 2021.
Report
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 6 to the agreement (A-12753) with RBB Architects Inc. for architectural services for the Radiology Modernization Project at NMC pursuant to the Request for Qualifications (RFQ) # 9600-54, extending the agreement an additional four (4) month period (June 1, 2021 through October 1, 2021) for a revised full agreement term of September 23, 2014 through October 1, 2021.
SUMMARY/DISCUSSION:
NMC is in the construction stage of modernizing the Radiology Department on the first floor of Building 500. The Radiology Department is adding two new Computerized Tomography (CT) scanners, a new Magnetic Resonance Imaging (MRI) as well as creating an Angiography hybrid suite for Interventional Radiology (IR).
The construction was originally forecasted to occur over a 24-month period, with construction occurring into 4 phases to maintain services during the remodel. Construction started on September 4, 2018, and has currently completed 98% of the project. The Office of Statewide Health Planning and Development (OSHPD) requested a fully comprehensive building air balance report in area’s that the air handler units in addition to the exhaust fans to verify air exchanges have not been changed this has caused a delay in occupancy. In addition to the air balance report the contractor is finalizing the commissioning of the new equipment and programing the Building Management System (BMS). Lastly during the project, a temporary hot lab, which supports the nuclear medicine procedure room has be verified by the state. State will determine based on a wipe test that there is not radiation hot spots outside of normal limits within the room. This test could take up to six additional weeks. The project has exceed the original project schedule and now is anticipated to be completed by the end of August of 2021. The remaining term of the contract will be billed as-needed through October 31, 2021. The cost for this add service will be $84,000.
The project may exceed the original forecasted time frame, but NMC believes the project will come in at or below budget.
This Renewal and Amendment No. 6 will include extending the term of the agreement additional four (4) month period (June 1, 2021 through October 1, 2021) for a revised full agreement term of September 23, 2014 through October 1, 2021. A transfer of $84,000 will be made from the approved capital project.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this renewal and amendment No. 6 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. This Agreement was reviewed and approved by Natividad’s Finance Committee and by its Board of Trustees on August 13, 2021.
FINANCING:
The cost for Renewal and Amendment No. 6 is $84,000 of which is included in the project contingency. There is no impact to the General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Improve patient care.
__ Economic Development
__Administration
__ Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager, 783-2605
Approved by: Charles Harris, MD, Interim Chief Executive Officer, 783-2504
Attachments:
RBB Architects Inc. Renewal and Amendment No. 6
RBB Architects Inc. Renewal and Amendment No. 5
RBB Architects Inc. Amendment No. 4
RBB Architects Inc. Amendment No. 3
RBB Architects Inc. Amendment No. 2
RBB Architects Inc. Amendment No. 1
RBB Architects Inc. Agreement
Spend Sheet
Attachments on file with the Clerk of the Board