Title
a. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute California Department of General Services STD-213 Agreements and Amendments for the New Juvenile Hall Project 8811 (NJH) and Jail Housing Addition Project 8819 (JHA) which do not increase the Project budgets or change the scopes of work, subject to the approval of the Board of State and Community Corrections and/or California Department of Corrections and Rehabilitation, as applicable, and approval as to form by the Office of the County Counsel;
b. Authorize the Director of Public Works, Facilities and Parks (PWFP) to execute supporting documentation for the NJH SB-81 and JHA AB-900 funding programs necessary to implement and complete the NJH and JHA Projects, which do not increase the Project budgets or change the scopes of work, subject to the approval of the Board of State and Community Corrections and/or California Department of Corrections and Rehabilitation, as applicable, and the Office of the County Counsel.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute California Department of General Services STD-213 Agreements and Amendments for the New Juvenile Hall Project 8811 (NJH) and Jail Housing Addition Project 8819 (JHA) which do not increase the Project budgets or change the scopes of work, subject to the approval of the Board of State and Community Corrections and/or California Department of Corrections and Rehabilitation, as applicable, and approval as to form by the Office of the County Counsel;
b. Authorize the Director of Public Works, Facilities and Parks (PWFP) to execute supporting documentation for the NJH SB-81 and JHA AB-900 funding programs necessary to implement and complete the NJH and JHA Projects, which do not increase the Project budgets or change the scopes of work, subject to the approval of the Board of State and Community Corrections and/or California Department of Corrections and Rehabilitation, as applicable, and approval as to form by the Office of the County Counsel.
SUMMARY/DISCUSSION:
New Juvenile Hall Project 8811 (“NJH”), SB-81 and Monterey County Jail Housing Addition Project 8819 (“JHA”), AB 900 Phase II funding programs require various supporting documents to implement and manage State funding and report to State agencies. These supporting documents may not be specifically identified in existing signature authority as reflected in the Board approved NJH and JHA grant funding agreements, amendments to the respective funding agreements, and corresponding Board Orders which address signature authority for grant funding agreements and amendments. This report would authorize the Contracts/Purchasing Officer, Contracts/Purchasing Supervisor, and/or the Director of PWFP to sign State funding documentation such as the Department of General Services STD-213 funding forms.
Authorization would not extend to any documents which would alter the terms or amounts of the funding agreements or change the NJH or JHA project scope or budget. Any such change would be presented to the Board of Supervisors for consideration beforehand.
OTHER AGENCY INVOLVEMENT:
PWFP continues to work jointly with the NJH and JHA project teams to meet all State requirements to maintain the conditional awards for the respective grant funding. All SB-81 and AB-900 documentation to be signed is reviewed as to form by the Office of the County Counsel-Risk Manager.
FINANCING:
There is no impact to the General Fund as a result of approving this action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The NJH project supports the Board of Supervisors Administration, Infrastructure, and Public Safety Strategic Initiatives by enhancing the safety of County staff, facility occupants, and the public. The JHA project will provide a larger detention facility which is critically needed as the current high occupancy count exceeds the existing facility’s capacity and assists the County with State-mandated milestones. The recommended action supports the Board of Supervisors Strategic Initiatives as indicated below:
Economic Development
X Administration
Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Florence Kabwasa-Green, Project Manager III (831) 755-4805
Reviewed by: Lindsay Lerable, Chief of Facilities
Tom Bonigut, PE, Interim Assistant Director of Public Works, Facilities, & Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities & Parks
Attachments:
Attachment A - NJH STD-213 Form
Attachment B - JHA STD-213 Form