File #: A 21-479    Name: Renewal and Amendment No. 2 with MGT of America Consulting LLC
Type: BoS Agreement Status: Passed
File created: 9/2/2021 In control: Board of Supervisors
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Approve execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor of a Renewal and Amendment No. 2 to the Agreement with MGT of America Consulting, LLC, for State-Mandated Programs' cost claiming services adding $131,363 for a revised total of $258,863 and extending the term for an additional three years for a revised full term of December 10, 2018 to June 30, 2024.
Attachments: 1. Board Report, 2. MGT Agreement, 3. MGT Amend No. 1, 4. MGT Renewal and Amendment No. 2, 5. Completed Board Order Item No. 33
Related files: 19-0569

Title

Approve execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor of a Renewal and Amendment No. 2 to the Agreement with MGT of America Consulting, LLC, for State-Mandated Programs’ cost claiming services adding $131,363 for a revised total of $258,863 and extending the term for an additional three years for a revised full term of December 10, 2018 to June 30, 2024.

 

Report

RECOMMENDATION:

It is recommended that the Board of Supervisors:

Approve execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor of a Renewal and Amendment No. 2 to the Agreement with MGT of America Consulting, LLC, for State-Mandated Programs’ cost claiming services adding $131,363 for a revised total of $258,863 and extending the term for an additional three years for a revised full term of December 10, 2018 to June 30, 2024.

 

SUMMARY/DISCUSSION:

In enacting a statute or imposing an executive order, the California Legislature, Governor, or state agency may impose a new program or higher level of services on local agencies. If the statute or executive order does not provide sufficient funding and there are increased costs as a result of the change, under Article XIIIB of the California State Constitution, affected local agencies can seek reimbursement for costs associated with carrying out programs mandated by the State of California. 

 

The County Auditor-Controller’s Office (ACO) provides oversight and coordination related to compiling costs, preparing and filing claims for reimbursements on behalf of the County.  MGT of America’s (MGT) services are utilized to maximize claims, as well as ensuring claim compliance with parameters and guidelines adopted by the Commission on State Mandates.  The Claims filed on behalf of Monterey County for FY19-20 totaled $240,862 while MGT charges totaled $40,500. 

 

The ACO has used the services of MGT in this area for many years.  In December of 2018 the ACO requested an informal bid for State mandate claiming services from five firms known to provide such services.  Only MGT responded and submitted a bid.  At this time, the ACO is requesting a 3-year extension to the agreement with MGT.

 

OTHER AGENCY INVOLVEMENT:

County Counsel has reviewed the Renewal and Amendment No. 2 with MGT of America Consulting, LLC as to form.  County Auditor-Controller has approved financial provisions.

 

FINANCING:

The cost of the MGT contract has been budgeted by the ACO for FY21-22 in AUD002.  Future annual required amounts will be included in the budget development process for AUD002. 

 

Prepared by: Maria Papurello, Administrative Services Officer, 755-5084

Approved by: Rupa Shah, CPA, Auditor-Controller, 755-5099

 

 

Attachments:

MGT of America Consulting Agreement FY2018-19

Amendment No. 1 with MGT of America Consulting

Renewal and Amendment No. 2 with MGT of America Consulting