Title
a. Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning; and
b. Approve an initial budget allocation of $690,000 for the project resource costs related to pre-implementation planning phase which will include requirements definition, implementation resource planning, RFP development and release, and vendor selection; and
c. Authorize the Auditor-Controller to amend the Fiscal Year 2021-2022 Adopted Budget to increase appropriations by $690,000 in Fund 478 (Enterprise Resource Planning), Department 1050 CAO, Unit 8506, Appropriation Unit CAO034 funded by unrestricted net position. (4/5 vote required)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning; and
b. Approve an initial budget allocation of $690,000 for the project resource costs related to pre-implementation planning phase which will include requirements definition, implementation resource planning, RFP development and release, and vendor selection; and
c. Authorize the Auditor-Controller to amend the Fiscal Year 2021-2022 Adopted Budget to increase appropriations by $690,000 in Fund 478 (Enterprise Resource Planning), Department 1050 CAO, Unit 8506, Appropriation Unit CAO034 funded by unrestricted net position.
SUMMARY:
The current ERP Advantage 3.10 system contract and vendor support will end in June 2024. In preparation for replacement of the current system, resources are required to support pre-implementation planning activities such as requirements definition, resource planning, RFP development and release, and vendor selection. The primary departments supporting these activities are CAO, ACO, HRD and ITD.
To date, $12M in funding has been allocated via and Internal Service Fund (ISF) that was established in FY19-20 and it is estimated that $21M will be funded in total by June 2024.
DISCUSSION:
Current State:
* Current County ERP Advantage v 3....
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