Title
Adopt a resolution:
a. Accepting the Boating Safety and Enforcement Equipment (BSEE) Grant Award from the California State Parks Department Division of Boating and Waterways (DBW) in the amount of $138,379 (Grant Number C21L0612) for the purchase of a replacement patrol vessel and trailer to perform marine enforcement and public safety patrols at Lake Nacimiento and Lake San Antonio in South Monterey County, California;
b. Delegating the authority to the Public Works, Facilities, & Parks (PWFP) Director to execute Grant Agreement C21L0612 (Agreement), any amendments thereto, and all certifications and other documents to administer the Agreement, secure and receive the grant funds and effect the purchase of the patrol vessel and trailer, and to meet all Agreement terms and conditions;
c. Authorizing the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to approve the purchase of the patrol vessel, trailer, and specialized equipment up to $155,000; and
d. Approving and authorizing the Auditor-Controller to: 1) Amend the Nacimiento Resort/Recreation Fiscal Year (FY) 2021-22 Adopted Budget, Fund 452, Appropriation Unit PFP060, increasing appropriations by $16,621, financed by Zebra/Quagga Mussel Restricted Net Position; 2) Transfer $16,621 for FY 2021-22 from Nacimiento Resort/Recreation Fund 452, Appropriation Unit PFP060, to Fund 001, Appropriation Unit PFP058, and 3) Amend the PWFP FY 2021‐22 Adopted Budget, Fund 001, Appropriation Unit PFP058, increasing appropriations and revenue by $155,000, funded by DBW grant revenues in the amount of $138,379 and an interfund transfer in from Fund 452, Appropriation Unit PFP060, in the amount of $16,621 (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Accepting the Boating Safety and Enforcement Equipment (BSEE) Grant Award from the California State Parks Department Division of Boating and Waterways (DBW) in the amount of $138,379 (Grant Number C21L0612) for the purchase of a replacement patrol vessel and trailer to perform marine enforcement and public safety patrols at Lake Nacimiento and Lake San Antonio in South Monterey County, California;
b. Delegating the authority to the Public Works, Facilities, & Parks (PWFP) Director to execute Grant Agreement C21L0612 (Agreement), any amendments thereto, and all certifications and other documents to administer the Agreement, secure and receive the grant funds and effect the purchase of the patrol vessel and trailer, and to meet all Agreement terms and conditions;
c. Authorizing the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to approve the purchase of the patrol vessel, trailer, and specialized equipment up to $155,000; and
d. Approving and authorizing the Auditor-Controller to: 1) Amend the Nacimiento Resort/Recreation Fiscal Year (FY) 2021-22 Adopted Budget, Fund 452, Appropriation Unit PFP060, increasing appropriations by $16,621, financed by Zebra/Quagga Mussel Restricted Net Position; 2) Transfer $16,621 for FY 2021-22 from Nacimiento Resort/Recreation Fund 452, Appropriation Unit PFP060, to Fund 001, Appropriation Unit PFP058, and 3) Amend the PWFP FY 2021‐22 Adopted Budget, Fund 001, Appropriation Unit PFP058, increasing appropriations and revenue by $155,000, funded by DBW grant revenues in the amount of $138,379 and an interfund transfer in from Fund 452, Appropriation Unit PFP060, in the amount of $16,621 (4/5ths vote required).
SUMMARY/DISCUSSION:
The California State Parks Department Division of Boating and Waterways (DBW) provides grants to local government agencies to purchase boating safety and law enforcement equipment through the Boating Safety and Enforcement Equipment (BSEE) Grant Program. These patrol vessels are used solely for boating safety and law enforcement and are operated exclusively by Rangers certified by DBW as maritime law enforcement vessel operators. On May 21, 2021, the Board of Supervisors (Board) approved and authorized the Department of Public Works, Facilities, & Parks (PWFP) to submit a grant application for up to $155,000 in competitive grant funding to purchase a patrol vessel and trailer (hereinafter vessel). Recently, DBW notified PWFP of a pending award in the amount of $138,379, upon acceptance by the County and entering into an Agreement with the State (Attachment A-BSEE Agreement). The Agreement term is from October 1, 2021 through September 30, 2037. The term provides for a performance period of approximately one year to allow the County to procure an approved vessel and perform the required 15 years of marine enforcement and public safety patrols at Lake Nacimiento and Lake San Antonio. Attachment B provides an overview of Agreement terms and conditions that the County must comply with regarding vessel purchase, performance and annual reporting requirements, and final vessel disposition. Per the Agreement, PWFP must purchase an approved vessel and submit a claim to DBW for reimbursement by November 30, 2022.
The total funding needed to purchase the vessel is $155,000. The State grant award is for $138,379. PWFP is recommending the balance of $16,621 be transferred from available Zebra/Quagga Mussel Restricted Net Position. The funds are eligible for this purchase as Rangers will use the vessel to patrol the lake and enforce boating safety and laws, which include verifying boaters have a current Zebra/Quagga Inspection.
PWFP requests the Board adopt a Resolution (Attachment C-Draft Resolution): 1) Accepting the BSEE grant; 2) Delegating authority to the PWFP Director to execute and administer all aspects and requirements of the Agreement through completion, including securing and receiving the grant funds, and effecting the procurement of the vessel on behalf of the County; 3) Authorizing the Contracts/ Purchasing (C/P) Officer or C/P Supervisor to approve the purchase of the patrol vessel, trailer, and specialized equipment up to $155,000; and 4) Authorizing the Auditor-Controller to: a) Amend the Nacimiento Resort/Recreation Fiscal Year (FY) 2021-22 Adopted Budget, Fund 452, to increase appropriations by $16,621, financed by Zebra/Quagga Mussel Restricted Net Position; b) Transfer $16,621 for FY 2021-22 from Nacimiento Resort/Recreation Fund 452 to Fund 001; and c) Amend PWFP’s FY 2021‐22 Adopted Budget, Fund 001, to increase appropriations and revenue by $155,000, funded by DBW grant revenues in the amount of $138,379 and an interfund transfer in from Fund 452, in the amount of $16,621 (4/5 vote required).
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed the Agreement. In April 2021, the Parks Commission (Commission) supported the submission of an application to DBW for grant funds to purchase a vessel. Staff will advise the Commission of the Board’s action regarding the pending grant award at their special meeting on November 3, 2021. On October 29, 2021, the Budget Committee voted to support the recommendation to the Board. Upon acceptance of the grant, PWFP will work with C/P to procure an approved vessel with DBW grant funds.
FINANCING:
Staff costs related to preparing the grant application, related board reports, and developing the vessel specifications are available in FY 2021-22 Adopted Budget, Fund 001, Parks Operations, Appropriation Unit PFP058. PWFP will provide the upfront costs to purchase the approved vessel and submit the required claim reimbursement package to DBW. PWFP is recommending that the $16,621 shortfall from the grant award and total funds required for the vessel purchase and related expenses be transferred from available Zebra/Quagga Mussel Restricted Net Position funds. A cash match is not required for this Grant Award; however, the County is responsible for all annual repairs and maintenance costs for the vessel over its required 15 years of patrol service. Ongoing annual operations and maintenance costs will be included in the Department’s FY 2022-23 Requested Budget and future budget requests.
The Agreement stipulates the vessel’s Legal Owner is the State and County is Registered Owner. If the vessel is valued over $5,000 at retirement, it must be surrendered to DBW for final disposition.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board’s Strategic Initiatives for Administration and Public Safety by proactively seeking grant funding to enhance the County’s ability to offer an expanded, safe public recreation experience at the Lakes.
Economic Development
X Administration
Health & Human Services
Infrastructure
X Public Safety
Prepared by: Jon Anthony, County Park Ranger Supervisor (805) 237-3825
Reviewed by: Bryan Flores, Interim Chief of Parks
Reviewed by: Tom Bonigut, PE, Interim Assistant Director of Public Works, Facilities, & Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities, & Parks
Attachments:
Attachment A-BSEE Grant Agreement C21L0612
Attachment B-BSEE Contract Agreement Overview
Attachment C-Draft Resolution
(Attachments are on file with the Clerk of the Board)