Title
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a Non-Standard Agreement with Johnson Controls, Inc. in an amount not to exceed $43,298 for scheduled and on-call HVAC maintenance services at the County Administration Building located at 168 W. Alisal St., Salinas;
b. Approve non-standard contract provision as recommended by the Director of Public Works, Facilities & Parks; and
c. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign, subject to prior review and approval as to form by the Office of the County Counsel-Risk Manager, amendments to the Agreement provided that said amendments do not significantly change the terms of the Agreement or increase the not to exceed amount by ten percent (10%) of the original Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a Non-Standard Agreement with Johnson Controls, Inc. in an amount not to exceed $43,298 for scheduled and on-call HVAC maintenance services at the County Administration Building located at 168 W. Alisal St., Salinas;
b. Approve non-standard contract provision as recommended by the Public Works, Facilities and Parks Director; and
c. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign, subject to prior review and approval as to form by the Office of the County Counsel-Risk Manager, amendments to the Agreement provided that said amendments do not significantly change the terms of the Agreement or increase the not to exceed amount by ten percent (10%) of the original Agreement amount.
SUMMARY/DISCUSSION:
Public Works, Facilities & Parks (PWFP) wishes to contract with Johnson Controls, Inc. (JCI) to provide HVAC repair and maintenance services at the County Administrative Building located at 168 W. Alisal St., Salinas, California. JCI provides regularly scheduled preventative maintenance as well as on-call service as needed.
The HVAC controls system at 168 W. Alisal Street, Salinas, is proprietary to JCI. Without a contract in place, the County is limited to issuing Emergency Purchase Orders for emergency repairs when the system breaks down. Regular maintenance will help extend the useful life of this County facility.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel-Risk Manager and Auditor-Controller’s Office have reviewed and approved the agreement as to form and fiscal provisions, respectively.
FINANCING:
Facilities Service Unit 8552 has sufficient appropriations to cover the scheduled annual maintenance (approximately $4,400) and the Unit budget will be reviewed for available funds prior to securing on-call services.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Scheduled maintenance services prevent system failures and keep County facilities operational.
Economic Development
Administration
Health & Human Services
X Infrastructure
X Public Safety
Prepared by: John Snively, MAIII (831) 759-6617
Reviewed by: Lindsay Lerable, Chief of Facilities
Tom Bonigut, PE, Interim Assistant Director of Public Works, Facilities & Parks
Approved by: Randy Ishii, MS, PE, TE, PTOE
Public Works, Facilities & Parks Director
Attachments:
Attachment A-Agreement with JCI
(Attachments are on file with the Clerk of the Board)