Title
Adopt a resolution to:
a. Approve and Authorize the County of Monterey, by and through the County Recorder, to withdraw as a Board Member County from the California Electronic Recording Transaction Network Authority (CERTNA), a Joint Powers Authority (JPA), effective July 1, 2022; and
b. Approve and Authorize the County of Monterey, by and the through the County Recorder, enter into a CERTNA Client Memorandum of Understanding (MOU). The term of this agreement shall run for an indefinite period with the ability to terminate upon 30 days notice, following the procedures indicated in Article VI.A of the MOU, estimated, but not limited to, the amount of $90,000, effective July 1, 2022.
Report
RECOMMENDATION
It is recommended that the Board of Supervisors adopt this resolution to:
a. Approve and Authorize the County of Monterey, by and through the County Recorder, to withdraw as a Board Member County from the California Electronic Recording Transaction Network Authority (CERTNA), a Joint Powers Authority (JPA), effective July 1, 2022; and
b. Approve and Authorize the County of Monterey, by and the through the County Recorder, enter into a CERTNA Client Memorandum of Understanding (MOU). The term of this agreement shall run for an indefinite period with the ability to terminate upon 30 days notice, following the procedures indicated in Article VI.A of the MOU, estimated, but not limited to, the amount of $90,000, effective July 1, 2022.
SUMMARY/DISCUSSION:
The Monterey County Recorder became a Board Member County of CERTNA, a JPA, on June 15, 2010. In the last two years CERTNA has gone through administrative and operational changes. Although it is currently appropriate to remain part of CERTNA, the Monterey County Recorder has decided to no longer devote the time and resources to CERTNA’s operation as a Board Member County. Monterey County can be adequately served by participating as a Client Member County. This decision will also have a cost savings of approximately $20,000 per year. As a Client Member County, the Monterey County Recorder’s office will be paying .30 cents per document title as opposed to .51 cents per document title to help support the operation of CERTNA. There will also be a cost savings in travel and lodging.
Based on the County of Monterey’s successful participation as a Board Member County of CERTNA since July 1, 2010 as well as the savings in costs and resources resulting from the transition from Board Member to Client Member County, it is recommended that the Board of Supervisors approve this action.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the CERTNA Client Member Memorandum of Understanding and has approved it as to form.
FINANCING:
There is no impact to the General Funds. The County Recorder collects the fee of $1 per instrument per GC 27397 which pays for the direct cost of regulation and oversight by the Attorney General for the Recorder’s Electronic Recording System.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The services rendered in this agreement provide the Assessor-County Clerk/Recorder with the additional support it needs to provide reliable and high-quality services to the residents of Monterey County.
_x_Economic Development
_x_Administration
___Health & Human Services
___Infrastructure
___Public Safety
Prepared by: Chihiro Tabata, Management Analyst, x6607
Authorized by:
_____________________
Stephen L. Vagnini
Assessor-County Clerk/Recorder, x5803
Attachments:
MOU
Resolution
Joint Powers Agreement 2010