Title
a. Approve the revised Records Retention Schedule for Housing and Community Development (HCD) Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of HCD or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Housing and Community Development (HCD) Planning.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve the revised Records Retention Schedule for Housing and Community Development (HCD) Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of HCD or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Housing and Community Development (HCD) Planning.
SUMMARY/DISCUSSION:
A retention schedule is a list of all categories of records produced or maintained by a department or agency, and the required and approved actions to be taken regarding those records, including establishing the length of time a record must be retained to fulfill its administrative, fiscal and/or legal function.
On August 26, 2014, the Board of Supervisors adopted the records retention schedule for RMA-Planning, and approved revisions to the records retention schedule on December 8, 2015. (Attachment B) In September 2020, the Board of Supervisors approved splitting the RMA into two separate departments creating the Housing and Community Development (HCD) and Public Works, Facilities and Parks (PWFP) departments. The Planning division now resides in the newly created HCD, and Planning produces land use records related to discretionary and ministerial permits.
Staff proposes amending the title of the Planning Records Retention Schedule to reflect the new department name. Additi...
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