File #: A 22-179    Name: Blue Elm Renewal and Amendment No. 3
Type: BoS Agreement Status: Passed
File created: 4/15/2022 In control: Board of Supervisors
On agenda: 5/10/2022 Final action: 5/10/2022
Title: a. Authorize the Chief Executive Officer for NMC or his designee to execute renewal and amendment No. 3 to the Agreement (A-13929) with Blue Elm Company LLC for data auditing software services, extending the agreement an additional three (3) year period (May 1, 2022 through April 30, 2025) for a revised full agreement term of May 1, 2018 through April 30, 2025 and adding $12,936 for a revised total agreement amount not to exceed $46,776. b. Authorize the Deputy Purchasing Agent for NMC or his delegate to execute up to one (1) future amendment for extended software maintenance in future years, provided that the annual cost of the extended maintenance does not exceed $4,240 per year.
Attachments: 1. Board Report, 2. Blue Elm Renewal and Amendment 3.pdf, 3. Blue Elm Amendment 2.pdf, 4. Blue Elm Amendment 1.pdf, 5. Blue Elm Agreement.pdf, 6. Completed Board Order Item No. 23
Related files: A 18-168, A 21-039
Title
a. Authorize the Chief Executive Officer for NMC or his designee to execute renewal and amendment No. 3 to the Agreement (A-13929) with Blue Elm Company LLC for data auditing software services, extending the agreement an additional three (3) year period (May 1, 2022 through April 30, 2025) for a revised full agreement term of May 1, 2018 through April 30, 2025 and adding $12,936 for a revised total agreement amount not to exceed $46,776.
b. Authorize the Deputy Purchasing Agent for NMC or his delegate to execute up to one (1) future amendment for extended software maintenance in future years, provided that the annual cost of the extended maintenance does not exceed $4,240 per year.

Report
RECOMMENDATION:

It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for NMC or his designee to execute renewal and amendment No. 3 to the Agreement (A-13929) with Blue Elm Company LLC for data auditing software services, extending the agreement an additional three (3) year period (May 1, 2022 through April 30, 2025) for a revised full agreement term of May 1, 2018 through April 30, 2025 and adding $12,936 for a revised total agreement amount not to exceed $46,776.
b. Authorize the Deputy Purchasing Agent for NMC or his delegate to execute up to one (1) future amendment for extended software maintenance in future years, provided that the annual cost of the extended maintenance does not exceed $4,240 per year.


SUMMARY/DISCUSSION:

NMC's EHR MEDITECH transfers data daily to a Data Repository (MEDITECH DR). This data repository is key for reporting, data analytics, data to third party vendors, etc. There is a need to ensure that all the data is transferred correctly and completely. Blue Elm's DrAuditor tool automatically validates the process and data transfer to MEDITECH's DR. If the daily transactions between the MEDITECH applications and the DR don't transfer correctly there can be discrepancies and lead to inaccurate data in the...

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