Title
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 1 to Agreement No. A-13631 with DFM Associates to license and support EIMS voter and election software, to extend the agreement two additional years (July 1, 2022 through June 30, 2024) for a revised full agreement term of July 1, 2017 through June 30, 2024 and adding $333,984 for a revised total agreement amount not to exceed $912,600; and
b. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to three (3) future amendments to this Agreement where the amendments do not significantly alter the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 1 to Agreement No. A-13631 with DFM Associates to license and support EIMS voter and election software, to extend the agreement two additional years (July 1, 2022 through June 30, 2024) for a revised full agreement term of July 1, 2017 through June 30, 2024 and adding $333,984 for a revised total agreement amount not to exceed $912,600; and
b. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to three (3) future amendments to this Agreement where the amendments do not significantly alter the scope of work.
SUMMARY/ DISCUSSION:
The Department is required to have an Election Management System in place that is certified by the California Secretary of State. The Election Management System facilitates the maintenance of voter records, address records, precinct information, polling places, poll workers, petitions, candidates, and contests. To that end, the Department has an existing license agreement with DFM Associates' certified Election Information Management System (EIMS), to provide voter registration/election administration software services, licen...
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