Title
a. Receive a status update on the Board of Supervisors Policy Manual, including current policies and their respective review dates; and
b. Direct the County Administrative Office to continue to work with all related departments to complete its review and update of all policies by June 30, 2023.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive a status update on the Board of Supervisors Policy Manual, including current policies and their respective review dates; and
b. Direct the County Administrative Office to continue to work with all related departments to complete its review and update of all policies by June 30, 2023.
SUMMARY:
Board of Supervisors (Board) Referral 2013.20 identified the need for a central repository for non-codified policies and/or resolutions that relate to the conduct of the public's business. Staff developed the "Board of Supervisors Policy Manual," also known as the Board Policy Manual (Manual), to be an internal and external facing database. Due to various circumstances, the Manual has taken significant time to complete and is currently only internal facing. Staff is seeking direction to complete the Manual project.
DISCUSSION:
In late 2013, the Board established Referral 2013.20, which called for a central repository for non-codified policies and/or resolutions that relate to the conduct of the public's business. The referral was assigned to the County Administrative Office's Intergovernmental and Legislative Affairs division, which worked with the Office of the County Counsel on this project.
Staff created the Manual using a Content Management System (CMS). Staff has worked with County departments since March 2014 to collect all non-codified policies and/or related documents. The collected documents have been linked in the CMS and reviewed by the Board Policy Manual Executive Committee to ensure their appropriateness for the Manual. The Manual has been updated whenever the Board approves ...
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