Title
Approve and Authorize the Director of Public Works, Facilities and Parks (PWFP) to execute a Reimbursement Agreement between the Transportation Agency of Monterey County (TAMC) and the County of Monterey for the Pavement Management Program update.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Director of Public Works, Facilities and Parks (PWFP) to execute a Reimbursement Agreement between the Transportation Agency of Monterey County (TAMC) and the County of Monterey for the Pavement Management Program update.
SUMMARY:
Approval of the recommended action will allow PWFP to enter into a reimbursement agreement with TAMC for the consultant services selected by TAMC for the Pavement Management Program update.
DISCUSSION:
On August 29, 2017, the Monterey County Board of Supervisors authorized the former Resource Management Agency (RMA) to enter into a Master Programs Funding Agreement with TAMC regarding the allocation of Measure X funds. One of the requirements detailed in the agreement is for each local agency to develop a Pavement Management Program (PMP) and submit regular reports on the condition of its roads in order to receive funding.
On January 23, 2018, the Board approved a Funding Agreement with TAMC to pursue the development of a PMP and then subsequently approved a Reimbursement Agreement after TAMC finalized its consultant procurement and associated costs for the County’s share of the PMP. The recommended PMP software was the Metropolitan Transportation Commission's "StreetSaver" program. At the May 25, 2021 Board meeting, the Board approved an amendment to the Reimbursement Agreement to continue use of the StreetSaver program.
The PMP has served as a helpful tool to track the condition of the County’s roads and make informed recommendations in developing the County’s Capital Improvement Program for road repair and rehabilitation. As the condition of roads degrades over time (e.g., due to aging/weathering and from traffic loading impacts), it is essential to periodically re-assess the state of roads to keep the PMP updated. To this end, TAMC conducted a competitive solicitation to secure consultant assistance to evaluate the condition of roads within the County. On March 22, 2022, the Board approved and authorized PWFP to enter into a Funding Agreement for the 2022 update to the Regional PMP. TAMC will be responsible for contracting and overseeing the pavement management software acquisition and consultant services to update the PMP for each participating local agency. Each participating agency will then reimburse TAMC for the consultant costs, which will be shared among participating agencies based on the same formula used in allocating Measure X funds between agencies (i.e., number of miles maintained by each agency).
The attached Reimbursement Agreement establishes a mechanism to reimburse TAMC for the consultant services costs as it relates to the PMP.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel has reviewed the proposed Reimbursement Agreement as to form. The Auditor-Controller’s Office has reviewed the proposed Reimbursement Agreement as to fiscal provisions.
FINANCING:
The cost to participate in the program is $337,628, covered by Measure X funds allocated to the County. The projected Measure X allocation for FY 2022-23 is approximately $9.185 million. The FY 2022-23 Road Fund budget (Fund 002, Appropriation Unit PFP004) has sufficient appropriations to cover this cost and future costs will be incorporated into the Road Fund budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This item supports the Board’s efforts to provide adequate infrastructure by ensuring the County has access to its share of funding generated by Measure X.
Economic Development
Administration
Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Tom Bonigut, PE, Assistant Director of Public Works, Facilities and Parks,
(831) 755-4831
Approved by: Randell Ishii, MS, PE, TE, PTOE
Director of Public Works, Facilities and Parks
Attachment A - Pavement Management Program Update 2022 Reimbursement Agreement
(Attachments are on file with the Clerk of the Board)