Title
Approve and authorize the County Clerk/Recorder (CCR) to execute an agreement with BMI Imaging Systems, Inc. (BMI), to provide a Digital Reel System Upgrade, for the term beginning September 1, 2022, through June 30, 2024, for a total contract amount of $47,720.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the County Clerk/Recorder (CCR) to execute an agreement with BMI Imaging Systems, Inc. (BMI), to provide a Digital Reel System Upgrade, for the term beginning September 1, 2022, through June 30, 2024, for a total contract amount of $47,720.
SUMMARY/DISCUSSION:
Currently, the Recorder's office utilizes Digital Reel for the hosting of real property documents from 1850 to 1977 for business purposes and customer viewing in the lobby. On September 28, 2021, the Governor approved Assembly Bill No. 1466 regarding real property discriminatory restrictions. Beginning July 1, 2022, as per Government Code 12956.3, the County Recorder's office "shall establish a restrictive covenant program to assist in the redaction of unlawfully restrictive covenants in violation of subdivision (I) of Section 12955." The Recorder's office is asking for the Board's approval to move forward with BMI in compliance with said statute.
Board approval will facilitate the seamless provision of these services provided by the vendor. Due to the vendor's long-term business relationship with the Recorder, this agreement puts the aggregate amount at $237,748.82.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the agreement and has approved as to form.
FINANCING:
There is no additional cost to the County General Fund, as the funds are available in the County Clerk/Recorder's Modernization Fund (027-2730-ACR003). Funds for payment of this agreement have been included in the CCR (027-2730-ACR003) FY 2022/23 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The services rendered in this agreement provide the CCR with the ad...
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