Title
a. Approve and Authorize the Director of Health or the Assistant Director of Health to execute a Facilities Agreement between the County of Monterey and Rentokil North America, Inc. DBA Western Exterminator Co. for a retroactive term of May 10, 2022 to July 31, 2024 for the provision of monthly extermination and exclusion services within the designated HVAC Cage units at 299 12th St., Marina, Ca. 93933 in the amount of $18,241 for Fiscal Years (FY) FY 2022-23 FY 2023-24, for a total Agreement amount not to exceed $18,241; and
b. Authorize the Director of Health or the Assistant Director of Health to sign up to two (3) future amendments to this Agreement where the total amendments do not exceed ten percent (10%) ($1,824) of the original contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Director of Health or the Assistant Director of Health to execute a Facilities Agreement between the County of Monterey and Rentokil North America, Inc. DBA Western Exterminator Co. for a retroactive term of May 10, 2022 to July 31, 2024 for the provision of monthly extermination and exclusion services within the designated HVAC Cage units at 299 12th St., Marina, Ca. 93933 in the amount of $18,241 for Fiscal Years (FY) FY 2022-23 FY 2023-24, for a total Agreement amount not to exceed $18,241; and
b. Authorize the Director of Health or the Assistant Director of Health to sign up to two (3) future amendments to this Agreement where the total amendments do not exceed ten percent (10%) ($1,824) of the original contract amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
The Monterey County Mental Health Facility, located at 299 12th St., Marina, Ca. 93933, underwent a $2.6 million dollar upgrade in 2021, that included the installation of brand-new AC units. One month after project completion, during scheduled maintenance, HVAC unit electrical damage was identified, resulting in inoperable AC units. Val’s Plumbing was onsite as an emergency request to repair the damages caused by rodents. In addition to the repairs, Val’s Plumbing had to completely replace one AC unit costing close to $50,000.
Val’s Plumbing could only render repair and replacement services of the AC units, they are not adept to perform preventative measures involving pest control and mechanical engineer services to protect and prevent further rodent damage. Resolution includes pest control and mechanical engineering services; installing Rodent Barrier Systems that protect the AC units. The Health Department attempted to utilize the County Service Agreement with Monterey Bay Pest Control to provide the services; however, Monterey Bay Pest Control could not provide these specialized services. Due to the urgency and safety concerns of this situation, the Health Department Facilities Team took emergency action and permitted Western Exterminator to inspect and repair the damages and install preventative Rodent Barrier Systems.
Approval of the recommended action will allow the County to pay Western Exterminator for rendered services and for Western Exterminator to provide the necessary monthly inspections of the AC Units’ Rodent Barrier Systems at the Marina Mental Health Facility (repairing/replacing Rodent Barrier Systems as needed), preventing additional AC unit replacement costs and maintaining the safety and properly operating facility for our staff and clients.
This work supports the Monterey County Health Department 2018-2022 Strategic Plan Goals: 2. Enhance community health and safety through prevention, 4. Engage MCHD workforce and improve operational functions to meet current and developing population health needs. It also supports one or more of the ten essential public health services, specifically: 8. Assure a competent public and personal health care workforce.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and the Auditor-Controller have reviewed and approved this Agreement as to legal form and fiscal provisions, respectively.
FINANCING:
There are sufficient appropriations in the Health Department Fiscal Year (FY) 2022-23 Adopted Budget for Behavioral Health (023-HEA012-8410) to cover services and products. The Health Department will include this Agreement in its FY 2023-24 Requested Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services; promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Alfredo Belman, Project Manager 755-4830
Approved by:
______________________________Date:___________
Elsa Mendoza Jimenez, Director of Health 755-4526
Attachments:
Agreement