Title
a. Approve and authorize the Monterey County Office of Emergency Services to sign an Agreement for an Emergency Notification System between the County of Monterey and Everbridge Inc. in an amount not to exceed $94,636.03 for a one-year term from October 8, 2022, to October 7, 2023; and
b. Authorize the Auditor-Controller to amend the Fiscal Year 2022-2023 Adopted Budget for the Monterey County Office of Emergency Services (001-1050-CAO005-8056) to increase appropriations and estimated revenues by $67,686; the amount collected from participating local jurisdictions for their cost share of the Everbridge Agreement, 4/5th vote required.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Monterey County Office of Emergency Services to sign an Agreement for an Emergency Notification System between the County of Monterey and Everbridge Inc. in an amount not to exceed $94,636.03 for a one-year term from October 8, 2022, to October 7, 2023; and
b. Authorize the Auditor-Controller to amend the Fiscal Year 2022-2023 Adopted Budget for the Monterey County Office of Emergency Services (001-1050-CAO005-8056) to increase appropriations and estimated revenues by $67,686; the amount collected from participating local jurisdictions for their cost share of the Everbridge Agreement, 4/5th vote required.
SUMMARY/DISCUSSION:
In October of 2013, the County selected Everbridge, Inc. through a formal solicitation process for this public alert and notification system. The existing amendment to this agreement will expire on Oct. 7th, 2022.
Through this new agreement, Everbridge, Inc, will continue to provide mass notification alerting and messaging software used for emergency alerting and notifications to the residents of Monterey County from the Monterey County Office of Emergency Services (MCOES), the Emergency Communications Department (ECD), county departments, Cities in Monterey County, and CSUMB.
MCOES and ECD are coordinating the transition of the Everbridge agreement and budget from ECD to MCOES to better align MCOES’ existing operational functions. This transition will coincide with the expiration of the current Everbridge amendment on October 7th, 2022.
The budget increase from this agreement is estimated at $67,686 in appropriations and estimated revenue collected by ECD and deposited into MCOES (001-1050-CAO005-8056) account for the non-County cost share.
OTHER AGENCY INVOLVEMENT:
The Emergency Communications Department (ECD) will collect the costs from the participating agencies under terms of the 911 Services Agreement. County Counsel participated in the development and review of this informal non-standard agreement.
FINANCING:
The Everbridge System will be financed through ECD’s 9-1-1 Service Agreement and Monterey County Office of Emergency Services’ existing budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s Public Safety Strategic Initiative by providing a mass notification software to alert the residents of Monterey County of emergency and non-emergency incidents.
Mark a check to the related Board of Supervisors Strategic Initiatives
__ Economic Development
__ Administration
__ Health & Human Services
__ Infrastructure
x Public Safety
Prepared by: Justin Lin, Emergency Services Planner, x1903
Approved by: Nick Chiulos, Assistant County Administrative Officer, x5145
Attachments:
Board Report
Attachment A-Board Resolution Everbridge
Attachment B-2022 Everbridge Agreement