Title
Consider approval of the proposed Board of Supervisors Standing Committee Rotation Schedule and Appointments for 2023; Consider staff recommendations regarding continuation, creation and dissolution of certain Board of Supervisors Ad Hoc Committees and Consider proposed appointments to various Non-County Entities for calendar year 2023 as recommended by the Chair of the Board of Supervisors.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve the proposed Board of Supervisors Standing Committee Rotation Schedule and Appointments for 2023;
b. Approve the proposed appointments to various Non-County Entities as proposed by the incoming Chair; and,
c. Consider the following options for each of Board of Supervisors Ad Hoc Committees:
1. Dissolve and remove from 2023 appointments list; or
2. Confirm appointments and establish a termination date
3. Consider renaming of the Downtown MOU ad hoc committee to a new Salinas-County ad hoc committee to more accurately reflect further work to advance a broad range of City/County efforts
SUMMARY:
In March 2022, the Board of Supervisors (Board) adopted policy language which established the rotation of appointments to standing committees, with 3-year terms, sequentially by district; and continued confirmation of ad hoc committees and appointments to non-county entities at the beginning of each calendar year.
DISCUSSION:
Board Policy G-10 addresses Board of Supervisors (Board) Standing and Ad Hoc Committees, and Non-County Entities to which the Board makes appointments, and the process for making such appointments. The subject policy sets forth a rotating membership for standing committees with 3-year terms, commencing in January 2023, and continues the confirmation of ad hoc committees and appointment to non-county entities on an annual basis.
Standing Committees
In accordance with the policy, the incoming Chairperson submitted a proposed standing committee rotation schedule for the Board’s receipt prior to the close of the year (December 2022). A copy of the proposed rotational schedule is attached to this report as Exhibit A.
Staff requests the Board consider appointments pursuant to the proposed rotational schedule at their first meeting of the year, in adherence with policy procedures. During the meeting, supervisors whose district is in sequence, will have the ability to assign or delegate membership on a standing committee to another supervisor. Such assignment or delegation will require Board approval. The rotational sequence shall immediately commence, following Board approval of the rotation schedule.
Non-County Entities:
Prior to the close of the calendar year, the County Administrative Officer (CAO) solicited interest from each supervisor regarding service on various non-county entities to which the Board makes appointments. The CAO, Assistant CAO, and County Counsel have conferred with the incoming Chairperson regarding Board member preferences on such entities. The Chair’s recommendation for appointments to those entities is outlined in Exhibit B for the Board’s consideration.
The non-county entity list has been reformatted to clearly differentiate appointment types (i.e. staff, district, and term appointments).
Ad Hoc Committees
Currently, there are eight (8) existing ad hoc committees of the Board. A detailed list of said ad hoc committees, current membership, and anticipated expiration dates is attached to this report as Exhibit C for the Board’s reference.
Further Board direction is sought regarding the continuance or dissolution of each of the ad hoc committees. Staff recommends the dissolution of the Fire and Emergency Medical Services and Ad Hoc Committee, as it has completed its original purpose It is further recommended that the Board rename the Downtown MOU Ad Hoc Committee to the Salinas-County Ad Hoc Committee to more accurately reflect work to further advance a broad range of city/county efforts.
A consolidated list of proposed standing committee appointments and Chair recommendations regarding appointments to various Non-County Entities is attached to this report as Exhibit B for Board consideration. Upon Board direction, the County Administrative Office will modify and post the 2023 appointment list accordingly.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office coordinated with the Office of County Counsel and the incoming Chair of the Board of Supervisors (District 1).
FINANCING:
There are no financial impacts to the General Fund resultant to the Board receiving this report. Costs related to the operation of various boards, committees and commissions are funded in the appropriate departmental budget related to their operations.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The assignments of Board of Supervisors members and staff to boards, committees, and commissions for calendar year 2023 work to advance all categories of the Board’s Strategic Initiatives.
Mark a check to the related Board of Supervisors Strategic Initiatives
X Economic Development
X Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Karina Bokanovich, Management Analyst II
Approved by: Nicholas E. Chiulos, Interim County Administrative Officer
Attachments:
Exhibit A - Proposed Standing Committee Rotation Schedule
Exhibit B - Consolidated list of Standing Committee, Non-County Entity, and Ad hoc Committee appointments for 2023
Exhibit C - Ad Hoc Committee Descriptions
Exhibit D - Board Policy G-10