Title
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder, to execute an agreement with Iron Mountain Information Management, LLC, for microfilm/microfiche storage in an amount not to exceed $57,000 retroactively for July 1, 2022 to June 30, 2024; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder; and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to three (3) future one (1) year amendments to the agreement, with the same scope of services and the same non-standard language provisions, for a total aggregate contract amount of not to exceed $160,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder, to execute an agreement with Iron Mountain Information Management, LLC, for microfilm/microfiche storage in an amount not to exceed $57,000 retroactively for July 1, 2022 to June 30, 2024; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder; and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to three (3) future one (1) year amendments to the agreement, with the same scope of services and the same non-standard language provisions, for a total aggregate contract amount of not to exceed $160,000.
SUMMARY/DISCUSSION:
The proposed agreement contains non-standard indemnification and liability provisions; however, Iron Mountain Information Management, LLC ("Iron Mountain") has provided offsite storage services to the County Clerk/Recorder ("CCR") since 1985 without incident and these non-standard provisions are industry-wide standard although not County standard. The services provided by Iron Mounta...
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