Title
a. Approve and authorize the Library Director and/or her Designee to enter nine (9) non-standard Agreements in the total amount of $33,400; for the 2023 annual Summer Reading Program, as follows:
Ron McGee, in the amount not to exceed $6,300 for the period June 1, 2023 through September 30, 2023
Juan Sanchez, in the amount not to exceed $4,950 for the period June 1, 2023 through September 30, 2023
Doug Nolan, in the amount not to exceed $2,400, for the period June 1, 2023 through September 30, 2023
Art Grueneberger, in the amount not to exceed $5,725 for the period June 1, 2023 through September 30, 2023
Gerardo Martinez, in the amount not to exceed $3,875 for the period June 1, 2023 through September 30, 2023
Jennifer Swerdlow, in the amount not to exceed $3,000 for the period June 1, 2023 through September 30, 2023
Jessica Ansberrry, in the amount not to exceed $3,550 for the period June 1, 2023 through September 30, 2023
Mary Jo Howe, in the amount not to exceed $400 for the period June 1, 2023 through September 30, 2023
Circus of Smiles, in the amount not to exceed $3,200 for the period May 1, 2023 through September 30, 2023
b. Approve non-standard provisions in the nine (9) Agreements as recommended by the Library Director and outlined on Exhibit B of each agreement.
Report
RECOMMENDATION/SUMMARY:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Library Director and/or her Designee to enter nine (9) non-standard Agreements in the total amount of $33,400; for the 2023 annual Summer Reading Program, as follows:
Ron McGee, in the amount not to exceed $6,300 for the period June 1, 2023 through September 30, 2023
Juan Sanchez, in the amount not to exceed $4,950 for the period June 1, 2023 through September 30, 2023
Doug Nolan, in the amount not to exceed $2,400, for the period June 1, 2023 through September 30, 2023
Art Grueneberger, in the amount not to exceed $5,725 for the period June 1, 2023 through September 30, 2023
Gerardo Martinez, in the amount not to exceed $3,875 for the period June 1, 2023 through September 30, 2023
Jennifer Swerdlow, in the amount not to exceed $3,000 for the period June 1, 2023 through September 30, 2023
Jessica Ansberrry, in the amount not to exceed $3,550 for the period June 1, 2023 through September 30, 2023
Mary Jo Howe, in the amount not to exceed $400 for the period June 1, 2023 through September 30, 2023
Circus of Smiles, in the amount not to exceed $3,200 for the period May 1, 2023 through September 30, 2023
b. Approve non-standard provisions in the eight (8) Agreements as recommended by the Library Director and outlined on Exhibit B of each agreement.
SUMMARY/DISCUSSION:
Summer Reading Programs have been part of library programming throughout the nation for over 100 years. The purpose of MCFL’s annual Summer Reading Program is to encourage families and children of all ages to come to the library and continue reading during the summer months when children are out of school. Research has proven that reading and staying mentally active during the summer prevents “summer slide.” In other words, children will not forget what they learned during the school year. In addition, research has shown that children from lower income families benefit the most from summer reading activities.
MCFL has hosted entertaining programs as part of the Summer Reading Program for decades. This attracts families to the libraries where they will check-out books, media, and other stimulating programs. Through the recommended agreements, the vendors will provide music performances, incorporating storytelling, interactive and international music featuring different languages; interpretive dance numbers, performances showcasing instruments originating from different parts of the world, and juggling acts geared to enthrall children and young adults. By keeping children engaged, safe, entertained and intellectually stimulated MCFL’s annual Summer Reading Programs benefit all our communities throughout the county and contribute to the collective impact of improving school readiness.
Performances are slated to be held in person.
OTHER AGENCY INVOLVEMENT:
County Counsel does not approve the following non-standard provisions set forth in Exhibit B to each of the agreements: absence of automobile insurance endorsements naming the County as an additional insured, the absence of Workers’ Compensation insurance, and General Liability Insurance. The Library Director recommends approval of these non-standard provisions due to the following reasons: (1) each vendor agrees that transportation to and from the performance site is outside the scope of the agreement and agrees to be solely responsible for occurrences enroute and (2) each vendor represents that he/she has no employees but will obtain workers compensation insurance in the event he/she hires.
Library Director recommends approval of non-standard provisions on the performance agreements of Mary Jo Howe and Juan Sanchez; exempting from Automobile insurance, Workers Compensation insurance and Commercial Liability insurance requirements; fully accepting risks as presented.
FINANCING:
The recommended Summer Reading Program contracts, total amount of which is not to exceed $33,400, will be funded through appropriations from the current Library Budget, Library Fund 003, FY 22-23 and FY 23-24 budgets. Funds are available to cover the project cost, due to generous giving from the Foundation for Monterey County Free Libraries. There is no additional cost to the County General Fund associated with this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The purpose of the Summer Reading performance contracts is to continue providing County of Monterey communities with activities and programs that engage, entertain and inspire, and benefit and contribute to the collective impact of improving school readiness.
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Prepared by: Jacqueline C. Bleisch, Administrative Services Officer, (831)883-7576
Approved by: Hillary A. Theyer, Library Director, (831)883-7566
Attachments:
Agreement with Ronald McGee, Exhibit A, Exhibit B
Agreement with Juan Sanchez, Exhibit A, Exhibit B
Agreement with Doug Nolan, Exhibit A, Exhibit B
Agreement with Art Grueneberger, Exhibit A, Exhibit B
Agreement with Gerardo Martinez, Exhibit A, Exhibit B
Agreement with Jennifer Swerdlow, Exhibit A, Exhibit B
Agreement with Jessica Ansberry, Exhibit A, Exhibit B
Agreement with Mary Jo Howe, Exhibit A, Exhibit B
Agreement with Circus of Smiles, Exhibit A, Exhibit B