Title
a. Approve a one-time Special Event Use Permit between Spartan Race, Inc. and the County of Monterey to hold the Monterey Spartan Super 10K and Sprint 5K Weekend, and The Monterey Spartan Trail Race 10K, 21K & 50 K Events at Monterey County’s Toro Regional Park on June 3-4, 2023, with all expenditure costs for PWFP-Parks to support this Event being reimbursed by Spartan;
b. Find that the one-time Monterey Spartan Super 10K and Sprint 5K Weekend and The Monterey Spartan Trail Race 10K, 21K & 50K Events scheduled for June 3-4, 2023, at Monterey County’s Toro Regional Park, is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15304(e) of the CEQA Guidelines; and
c. Authorize the Director of Public Works, Facilities and Parks or designee to sign the Special Event Use Permit between Spartan Race, Inc. and the County of Monterey.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a one-time Special Event Use Permit between Spartan Race, Inc. and the County of Monterey to hold the Monterey Spartan Super 10K and Sprint 5K Weekend, and The Monterey Spartan Trail Race 10K, 21K & 50 K Events at Monterey County’s Toro Regional Park on June 3-4, 2023, with all expenditure costs for PWFP-Parks to support this Event being reimbursed by Spartan;
b. Find that the one-time Monterey Spartan Super 10K and Sprint 5K Weekend and The Monterey Spartan Trail Race 10K, 21K & 50K Events scheduled for June 3-4, 2023, at Monterey County’s Toro Regional Park, is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15304(e) of the CEQA Guidelines; and
c. Authorize the Director of Public Works, Facilities and Parks or designee to sign the Special Event Use Permit between Spartan Race, Inc. and the County of Monterey.
SUMMARY/DISCUSSION:
Spartan Race, Inc. (Spartan) requests to enter into a one-time Special Event Use Permit (Permit) with the County of Monterey (County) to hold the Monterey Spartan Super 10K and Sprint 5K Weekend Event with obstacles and the Monterey Spartan Trail Race 10K, 21K and 50K Event without obstacles (Event) at Monterey County’s Toro Regional Park (Park) on June 3-4, 2023. Attendance for the planned Event at the Park is not anticipated to exceed 8,000 participants. Per Monterey County Code 14.12.180F.1, any special event held at a County park with 5,000 or more participants requires approval of the Monterey County Board of Supervisors. Attachment A is the proposed Special Event Use Permit between Spartan and the County.
As this Event involves only construction of an impermanent racecourse and placement of associated appurtenances causing temporary minor alteration to park facilities and grounds, it qualifies as categorically exempt from CEQA review under Section 15304(e) of the CEQA Guidelines [Attachment B-Section 15304(e)]. The proposed Permit terms require that the Spartan fully restore the Park to pre-Event condition at Spartan’s sole cost. The County will hold a deposit to cover restoration costs should Spartan fail to perform all necessary reparations to the park. Spartan has conducted nine prior successful events at the park since 2013. The maps in Exhibit C-3 are representative of the course used during the Event. The actual maps will be added before the Permit is signed by the Director of Public Works, Facilities and Parks.
Staff requests the Board of Supervisors: 1) Approve the one-time Special Event Use Permit for the Event with an anticipated attendance over 5,000, 2) Find that the Event is categorically exempt from CEQA per Section 15304(e), and 3) Authorize the Director of Public Works, Facilities and Parks or designee to sign the Permit.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed the Permit and approved it as to form. Spartan is required to submit Event plans for review and to secure all required regulatory permits from the County of Monterey Department of Housing and Community Development, Risk Management, Sheriff’s Office, Office of Emergency Services, and Health Department, California Highway Patrol, California Department of Transportation (CalTrans), and Monterey County Regional Fire District. Spartan is required to contract with designated companies or local law enforcement agencies to provide required traffic control and security for the Event.
FINANCING:
The Spartan Event is anticipated to provide approximately $83,485.00 in special event revenue for Fiscal Year (FY) 2022-23, which will be deposited in Public Works, Facilities and Parks (PWFP) Operations General Fund 001, Appropriation Unit PFP058. The FY 2022-23 Adopted Budget for Park Operations includes revenue projections for this Event.
All expenditure costs are reimbursable for PWFP-Parks to support this Event. Staff costs associated with preparation of the Permit and board report and conduct of Event oversight are included in the FY 2022-23 Adopted Budget for PWFP-Park Operations General Fund 001, Appropriation Unit PFP058. Costs to restore the facility to pre-Event condition are the responsibility of Spartan. Spartan shall pay a deposit of $50,000 is held to cover reparation costs should Spartan fail to perform any of its obligations.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisors Strategic Initiatives for Economic Development, Administration, Health & Human Services, Infrastructure, and Public Safety. PWFP-Parks’ effective administration attracts many venues to County Parks’ facilities, which not only generate revenue to sustain the parks but also promote economic development by attracting out-of-area visitor dollars that stimulate the local economy. Management of events held in County Parks’ facilities is always attentive to protecting park resources, ensuring public safety, and reducing potential impacts to the local community to the greatest extent possible.
X Economic Development
X Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Dona Luna, Management Analyst III, (831) 755-5455
Reviewed by: Bryan Flores, Chief of Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A - Proposed Special Event Use Permit
Attachment B - CEQA Guidelines Section 15304(e)