Title
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to Agreement No. A-14028 with Homeland Justice Systems, Inc., to provide for maintenance and support for Probation's Service Management System (SMS), to extend the term for up to one year to June 30, 2024, in the amount of $62,000, for a total contract amount of $642,531; and
b. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign up to two future amendments that do not significantly change the scope of work and where the total does not exceed ten percent 10% ($47,493) of the original contract amount, not to exceed the maximum of $690,024.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to Agreement No. A-14028 with Homeland Justice Systems, Inc., to provide for maintenance and support for Probation's Service Management System (SMS), to extend the term for up to one year to June 30, 2024, in the amount of $62,000, for a total contract amount of $642,531; and
b. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign up to two future amendments that do not significantly change the scope of work and where the total does not exceed ten percent 10% ($47,493) of the original contract amount, not to exceed the maximum of $690,024.
SUMMARY:
In 2018, Probation entered into a 3-year agreement with Homeland Justice Systems (HJS) to provide maintenance and software development services to Probation's Case Management System (CMS), Smart Probation. Smart Probation is the CMS utilized to manage operations for adult and juvenile clients and victim information, manage data exchanges with other systems, and to fulfill increasing data collection and reporting mandates. The Agreement was amended June 2019 with Amendment No....
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