County of Monterey - File #: 23-525

• File #: 23-525
• Name: Data Center Agreement
• Type: General Agenda Item
• Status: Passed
• File created: 6/7/2023
• In control: Board of Supervisors
• On agenda: 6/27/2023
• Final action: 6/27/2023
• Title: a. Authorize and approve the Treasurer-Tax Collector or their designee to execute the Standard Agreement between The Data Center LLC and the County of Monterey for the Treasurer-Tax Collector's Tax Bill Printing and Distribution Services per Request for Proposal (RFP) #10873, with a total amount not to exceed $375,000 ($125,000 per fiscal year) and a term from July 1, 2023, through June 30, 2026; and b. Authorize the Treasurer-Tax Collector or their designee to sign two (2) future one-year-extension Amendments to the Agreement which do not significantly alter the scope of work and do not exceed $125,000 per fiscal year, bringing the total maximum cumulative cost increase to $250,000 and potential overall Agreement aggregate Not to Exceed amount to $625,000.

Date	Action By	Action	Result
6/27/2023	Board of Supervisors

Title
a. Authorize and approve the Treasurer-Tax Collector or their designee to execute the Standard Agreement between The Data Center LLC and the County of Monterey for the Treasurer-Tax Collector's Tax Bill Printing and Distribution Services per Request for Proposal (RFP) #10873, with a total amount not to exceed $375,000 ($125,000 per fiscal year) and a term from July 1, 2023, through June 30, 2026; and
b. Authorize the Treasurer-Tax Collector or their designee to sign two (2) future one-year-extension Amendments to the Agreement which do not significantly alter the scope of work and do not exceed $125,000 per fiscal year, bringing the total maximum cumulative cost increase to $250,000 and potential overall Agreement aggregate Not to Exceed amount to $625,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize and approve the Treasurer-Tax Collector or their designee to execute the Standard AGREEMENT between The Data Center LLC and the County of Monterey for the Treasurer-Tax Collector's Tax Bill Printing and Distribution Services per Request for Proposal (RFP) #10873, with a total amount not to exceed $375,000 ($125,000 per fiscal year) and a term from July 1, 2023, through June 30, 2026; and
b. Authorize the Treasurer-Tax Collector or their designee to sign two (2) future one-year-extension Amendments to the AGREEMENT which do not significantly alter the scope of work and do not exceed $125,000 per fiscal year, bringing the total maximum cumulative cost increase to $250,000 and potential overall Agreement aggregate Not to Exceed amount to $625,000.

SUMMARY/DISCUSSION:
The County's current Agreement with The Data Center, providing tax bill printing and distribution services for the Treasurer-Tax Collector, expires on June 30, 2023. Based on a new Request for Proposals (RFP) process, The Data Center was awarded the Agreement for these services, for a three-year term from July 1, 2023, through June 30, 2026, with the opt...