Title
Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute amendment No. 6 to the agreement (A-13620) with The CBORD Group, Inc. for food and nutrition software and maintenance services, extending the agreement an additional one (1) year period (August 1, 2023 through July 31, 2024) for a revised full agreement term of July 11, 2017 through July 31, 2024, and adding $22,171 for a revised total agreement amount not to exceed $217,073.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute amendment No. 6 to the agreement (A-13620) with The CBORD Group, Inc. for food and nutrition software and maintenance services, extending the agreement an additional one (1) year period (August 1, 2023 through July 31, 2024) for a revised full agreement term of July 11, 2017 through July 31, 2024, and adding $22,171 for a revised total agreement amount not to exceed $217,073.
SUMMARY/DISCUSSION:
Natividad Medical Center provides food and nutritional services to patients, visitors, and employees as part of its daily operations. CBORD’s electronic system Foodservice Suite (FSS) improves service delivery efficiency, patient safety and meal satisfaction as well as assists with compliance with the Joint Commission (TJC) and the Centers for Medicare and Medicaid Services (CMS) food services standards.
The CBORD software provides automation to the process of patient meal service, reporting, and analysis. This includes interfacing with the Meditech system, improved diet order accuracy, production standards, and reduced waste. CBORD supports Natividad Medical Center’s future goal of expanding meal services to the room service model where patients can order meals from their bedside.
Natividad Medical Center is requesting approval to amend the existing agreement with the goal of extending service and maintenance for an additional one-year period to allow for our services to continue.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed and approved this amendment No. 6 as to form, and the Auditor-Controller reviewed and approved as to payment provisions. Amendment No. 6 was reviewed and approved by Natividad Medical Center’s Finance Committee and by its Board of Trustees on July 14, 2023.
FINANCING:
The cost for this amendment No. 6 is $22,171 which is included in the Fiscal Year 2023-24 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement is for a software system that improves food and nutrition services for Natividad Medical Center patients. This directly contributes to a more efficient and effective use of resources within Natividad Medical Center.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Raquel Mojica, IT Business Applications Manager, 831-783-2812
Approved by: Dr. Chad Harris, Chief Executive Officer, 831-783-2504
Attachments:
The CBORD Group Inc. Amendment 6
The CBORD Group Inc. Amendment 5
The CBORD Group Inc. Renewal and Amendment 4
The CBORD Group Inc. Amendment 3
The CBORD Group Inc. Amendment 2
The CBORD Group Inc. Renewal and Amendment 1
The CBORD Group Inc. Agreement
Attachments on file with the Clerk of the Board