Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute a Renewal and Amendment No. 1 with Hammel, Green, Abrahamsom, Inc. to the agreement (A-13061), Nichols, Melburg & Rosetto, (A-13062), Kasavan Architects, (A-13064) and Wald, Ruhnke, & Dost, Architects, LLP (A-13065) for architectural services, pursuant to RFP #9600-63, extending the agreement an additional one (1) year period (March 1, 2021 through February 28, 2022) for a revised full agreement term of March 1, 2016 through February 28, 2022 with no change to the total aggregate amount for all Agreements not to exceed $5,000,000, or scope of work and amending the design professional indemnification to reflect changes in California state law.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute a Renewal and Amendment No. 1 with Hammel, Green, Abrahamsom, Inc. to the agreement (A-13061), Nichols, Melburg & Rosetto, (A-13062), Kasavan Architects, (A-13064) and Wald, Ruhnke, & Dost, Architects, LLP (A-13065) for architectural services, pursuant to RFP #9600-63, extending the agreement an additional one (1) year period (March 1, 2021 through February 28, 2022) for a revised full agreement term of March 1, 2016 through February 28, 2022 with no change to the total aggregate amount for all Agreements not to exceed $5,000,000, or scope of work and amending the design professional indemnification to reflect changes in California state law.
SUMMARY/DISCUSSION:
In 2016, Hammel, Green and Abrahmsom, Inc., Nichols, Melburg & Rosetto, Kasavan Architects, Wald, Ruhnke & Dost Architects, were selected for their expertise and capabilities necessary to provide on-call services under $100,000 for architectural and engineering design services for various projects at Natividad Medical Center (NMC), California under a competitive selection process in accordance with County policies under Request for Qualifications (RFQ) #9600-63.
NMC staff has identified a need for these consultants to continue to provide services associated with on-call architectural and engineering design services for various projects to assist NMC staff in areas related to professional design services related to capital projects.
Hammel, Green and Abrahmsom, Inc., Nichols, Melburg & Rosetto, Kasavan Architects, and Wald, Ruhnke & Dost Architects, may provide architectural consultant services for future services that may be required to address tenant improvements and repairs at NMC. Natividad has a need for the architects’ consultant services beyond the original 5-year term of their agreements.
NMC’s staff recommends extending the term of these agreements by 1 year to allow the consultants to continue providing these services. The proposed extension of the term of each Agreement through February 28, 2022 will give NMC the time necessary to develop a new RFQ to procure further architectural services prior to the expiration of the proposed amendments.
Effective January 1, 2018 a change in California state law required that architecture and construction manager agreements in effect since January 1, 2018 contain a new indemnification provision. The agreements with the architectural firms were executed pursuant to RFQ #9600-63 in 2017, 1 year earlier than the change in the law. The renewals and amendments address this change in the law.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this Renewal and Amendment No. 1 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. Prior to expiration of the agreements, an Amendment No. 1 only extending each agreement was reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on March 12, 2021.
FINANCING:
There is no cost for this Renewal and Amendment No. 1. Amounts for remaining years of the agreement were included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisors’ Strategic Initiatives by allowing for the planning and development of sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results, and further provides improvements to health and safety facilities.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager III, 783-2605
Approved by: Charles R. Harris, M.D., Interim Chief Executive Officer, 783-2553
Attachments:
Renewal and Amendment No. 1 with Hammel, Green and Abrahmsom, Inc.
Renewal and Amendment No. 1 with Kasavan Architects
Renewal and Amendment No. 1 with Nichols, Melburg & Rosetto
Renewal and Amendment No. 1 with Wald, Ruhnke & Dost Architects, LLP
Original Agreement with Hammel, Green and Abrahmsom, Inc.
Original Agreement with Kasavan Architects
Original Agreement with Nichols, Melburg & Rosetto
Original Agreement with Wald, Ruhnke & Dost Architects, LLP
Attachments on file with the Clerk of the Board