Title
Approve and authorize the Contracts/Purchasing Officer or designee to sign the Ergonomics Services Amendment No. 2 with Deidre Rogers dba ErgoVera Economic Consulting to increase the compensation for services under the Agreement by $9,000, from $105,000, for a total amount not to exceed the sum of $114,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors approve and authorize the Contracts/Purchasing Officer or designee to sign the Ergonomics Services Amendment No. 2 with Diedre Rogers dba ErgoVera Economic Consulting to increase the compensation for services under the Agreement by $9,000, from $105,000, for a total amount not to exceed the sum of $114,000.
SUMMARY/DISCUSSION:
The County of Monterey Ergonomics Process is vital to the prevention and management of work injuries at the County. The Ergonomics Process for repetitive motion has been in place since April 2008 as required by CalOSHA (California Code of Regulations Title 8, Section 5110), substantially reducing the risk of injury and illness to County employees, particularly for repetitive motion injuries.
The Ergonomics Services began contracting with the County in April 2008. Risk Management went out for RFP again in 2012 and ErgoVera Economic Consulting and three other ergonomic services were awarded a contract. The amount of the original multi-year agreement with ErgoVera Economic Consulting was $75,000 ($25,000.00 each year for three years) and with an amend date of August 31, 2015.
On July 29, 2015, the Board of Supervisors approved Amendment No. 1 to the Agreement. The Amendment No. 1 extended the term of the agreement for one year to August 31, 2016, and increased the amount of the agreement by $30,000, from $75,000, for a total amount not to exceed the sum of $105,000. It also gave authorization to the Contracts/Purchasing Officer or designee to execute a future (additional) one-year extension of the PSA at the request of the Risk Manager, provided the compensation for the extension term does not increase by more than ten percent (10%) and all other terms remain unchanged.
The Amendment No. 1 also replaced the existing Business Associate Agreement required under HIPAA with an updated revision of that Agreement.
Due to a recent increase in preventative ergonomic evaluations, ErgoVera’s workload now exceeds previously expected funding needs. As a result, the ErgoVera agreement will run out of approved funding on or before by April 30, 2016. The additional $9,000 described above will allow ErgoVera’s work to continue uninterrupted through the contract completion date of August 31, 2016. See “Attachment A - Ergonomic Evaluation Requests 2015-2016.”
Risk anticipates going out for a new RFP in FY 2016-17.
OTHER AGENCY INVOLVEMENT:
Amendment No. 2 has been approved by County Counsel as to legal form; the Auditor-Controller as to fiscal terms; and Risk Management for insurance and indemnity provisions.
FINANCING:
Funding for this professional services agreement is provided from the Workers Compensation Internal Service Fund (Fund 476).
Prepared by:
___________________________________
Steve Mauck, Risk Manager, x. 3006
Approved by:
___________________________________
Charles McKee, County Counsel, x. 5045
Attachments:
Attachment A - Ergonomic Evaluation Requests 2015-2016
ErgoVera Amendment No. 2
ErgoVera Amendment No. 1 & Exhibit A - Business Associate Agreement
ErgoVera Original Agreement