File #: A 21-524    Name: Amend. No.6 to SA - Columbia Ultimate, Inc.
Type: BoS Agreement Status: Passed
File created: 10/26/2021 In control: Board of Supervisors
On agenda: 11/16/2021 Final action: 11/16/2021
Title: a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684, for a total contract amount of $153,508, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2022; and b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 6 and do not significantly change the scope of work.
Attachments: 1. Board_Report, 2. A6 to SA- Columbia Ultimate FY21-22, 3. A5 to Agreement - Columbia Ultimate- 2021 signed, 4. A4 to Agreement- Columbia Ultimate Inc 2019-2020, 5. A3 to Agreement Columbia Ultimate dba RevQ 2018-19- SIGNED, 6. A2 to Agreement -Columbia RevQ-CUBS 2016-2018 SIGNED, 7. Renewal & A1 to Agreement - Columbia Ultimate SIGNED 021517, 8. Columbia Ultimate Inc. REVQ SIGNED 2015-2016, 9. Completed Board Order Item No. 36
Related files: A 19-410, A 20-418

Title

a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684, for a total contract amount of $153,508, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2022; and

b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 6 and do not significantly change the scope of work.

 

Report

RECOMMENDATION:

It is recommended that the Board of Supervisors:

a.                                          Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684, for a total contract amount of $153,508, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2022; and

b.                                          Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 6 and do not significantly change the scope of work.

SUMMARY:

The Probation Department is recommending the approval of Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684 for software maintenance, license renewal and support for the victim restitution program.

 

DISCUSSION:

In February 2016, Probation entered into a one (1) year agreement with Columbia Ultimate, Incorporated, a Washington State Corporation to provide software module maintenance, license renewals, and support for the victim restitution program in the amount of $20,691.60 for calendar year 2016. 

 

The Agreement was renewed and amended as follows:

-                     Amendment No. 1 in the amount of $20,691.60 for 2017

-                     Amendment No. 2 in the amount of $21,312.35 for 2018 

-                     Amendment No. 3 in the amount of $21,810.63 for 2019 

-                     Amendment No. 4 in the amount of $22,323.86 for 2020

-                     Amendment No. 5 in the amount of $22,994.00 for 2021

 

The recommendation to approve Amendment No. 6 would extend the Agreement for an additional year from December 31, 2021 to December 31, 2022, update the annual fee schedule, and increase the agreement amount by $23,684, for a total not to exceed amount of $153,508. Due to the aggregate amount, this action requires Board of Supervisors’ approval.

 

A copy of Amendment No. 6 is on file with the Clerk of the Board.

 

OTHER AGENCY INVOLVEMENT:

The Office of County Counsel-Risk Management has reviewed and approved Amendment No.6 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions.

 

FINANCING:

Funding in the amount of $23,684 for Amendment No. 6 is contained in Probation’s Approved Budget for FY 21-22.  There is no additional cost to the County General Fund with this recommended action.

 

BOARD OF SUPERVISORS STRATEGIC INITIATIVES:

This recommendation to provide software maintenance, license renewal and support for the victim restitution program supports key objectives of: 1) Administration with efficient and effective fiscal management, and 2) Health and Human Services in providing restitution to victims of crime thereby improving health and quality of life.

 

__  Economic Development

 X  Administration

 X  Health & Human Services

  __Infrastructure

  __Public Safety

 

Prepared by: Wendi Reed, Management Analyst III, ext. 3985

Approved by: Todd Keating, Chief Probation Officer, ext. 3913

 

Attachments:  

 

-                     Amendment No. 6 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation

-                     Amendment No. 5 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ

-                     Amendment No. 4 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ

-                     Amendment No. 3 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ

-                     Amendment No. 2 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ

-                     Renewal and Amendment No. 1 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ

-                     Standard Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ