File #: 19-0523    Name: CCR Iron Mountain FY 19/20 - FY 20/21
Type: General Agenda Item Status: Passed - Clerk Recorder's Office
File created: 6/27/2019 In control: Board of Supervisors
On agenda: 7/16/2019 Final action: 7/16/2019
Title: a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $28,000, retroactive from July 1, 2019 to June 30, 2021; and b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to three future amendments to the agreement, each for a one-year extension, with the same scope of services and the same non-standard language provisions, each amendment/year shall not exceed $15,400 annually.
Attachments: 1. Board Report, 2. Iron Mountain 070119, 3. Item No. 24 Completed Board Order, 4. Fully Executed Agreement Between the County of Monterey and Iron Mountain Information Management, LLC
Title
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $28,000, retroactive from July 1, 2019 to June 30, 2021; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to three future amendments to the agreement, each for a one-year extension, with the same scope of services and the same non-standard language provisions, each amendment/year shall not exceed $15,400 annually.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:

a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $28,000, retroactive from July 1, 2019 to June 30, 2021; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to three future amendments to the agreement, each for a one-year extension, with the same scope of services and the same non-standard language provisions, each amendment/year shall not exceed $15,400 annually.

SUMMARY/DISCUSSION:
The proposed agreement contains non-standard indemnification and liability provisions; however, Iron Mountain has provided offsite storage services to the CCR since 1985 without incident and these non-standard provisions are industry-wide standard although not County standard. The services provided by Iron Mountain are nec...

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