County of Monterey - File #: A 19-162

• File #: A 19-162
• Name: A7 to Accela Agreement
• Type: BoS Agreement
• Status: Passed - RMA Administration
• File created: 5/22/2019
• In control: Board of Supervisors
• On agenda: 6/18/2019
• Final action: 6/18/2019
• Title: a. Approve Amendment No. 7 to Agreement No. A-11132 with Accela, Inc. to continue to provide professional services to host and maintain the Accela Automation software product, to increase the not to exceed amount by $762,071 for a total amount not to exceed $3,954,211 and to extend the expiration date for three (3) additional years through June 30, 2022, for a revised term from March 31, 2008 to June 30, 2022; and b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 7 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel. (REMOVED VIA SUPPLEMENTAL)
• Related files: 13-0160, A 15-002, A 15-344, A 16-054, A 19-046

Date	Action By	Action	Result
6/18/2019	Board of Supervisors	removed from agenda via additions and corrections	Pass

Title
a. Approve Amendment No. 7 to Agreement No. A-11132 with Accela, Inc. to continue to provide professional services to host and maintain the Accela Automation software product, to increase the not to exceed amount by $762,071 for a total amount not to exceed $3,954,211 and to extend the expiration date for three (3) additional years through June 30, 2022, for a revised term from March 31, 2008 to June 30, 2022; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 7 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel. (REMOVED VIA SUPPLEMENTAL)
Report
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 7 to Agreement No. A-11132 with Accela, Inc. to continue to provide professional services to host and maintain the Accela Automation software product, to increase the not to exceed amount by $762,071 for a total amount not to exceed $3,954,211 and to extend the expiration date for three (3) additional years through June 30, 2022, for a revised term from March 31, 2008 to June 30, 2022; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 7 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel.

SUMMARY/DISCUSSION:
The County of Monterey (County) has used Accela, Inc.'s (Accela) Permits Plus processing and tracking software since 1996. In 2008, the Resource Management Agency (RMA) upgraded the Accela software to create a web-based enterprise permitting application, which is hosted and maintained by Accela, that provides government agencies with a complete solution to automate workf...