File #: A 19-046    Name: Amendment 6 to Accela Agreement
Type: BoS Agreement Status: Passed
File created: 3/12/2019 In control: Board of Supervisors
On agenda: 3/26/2019 Final action: 3/26/2019
Title: a. Approve Amendment No. 6 to Agreement No. A-11132 with Accela, Inc. to: continue to provide professional services to host and maintain the Accela Automation software product; to increase the not to exceed amount by $59,748 for a total amount not to exceed $3,192,140; and to extend the expiration date for three (3) additional months for a revised term from March 31, 2008 to June 30, 2019; and b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 6 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.
Attachments: 1. Board Report, 2. Attachment A - A6 to the Agreement, 3. Attachment B - A5 to the Agreement, 4. Attachment C - A4 to the Agreement, 5. Attachment D - A3 to the Agreement, 6. Attachment E - A2 to the Agreement, 7. Attachment F - A1 to the Agreement, 8. Attachment G - Agreement, 9. Attachment H - Summary of Agreement, 10. Attachment I - Summary of Agreement Annual Expenditures and Balance, 11. Item No. 41 Completed Board Order, 12. Fully Executed Agreement Between Monterey County and Accela, Inc
Related files: A 19-162
Title
a. Approve Amendment No. 6 to Agreement No. A-11132 with Accela, Inc. to: continue to provide professional services to host and maintain the Accela Automation software product; to increase the not to exceed amount by $59,748 for a total amount not to exceed $3,192,140; and to extend the expiration date for three (3) additional months for a revised term from March 31, 2008 to June 30, 2019; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 6 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.

Report
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 6 to Agreement No. A-11132 with Accela, Inc. to: continue to provide professional services to host and maintain the Accela Automation software product; to increase the not to exceed amount by $59,748 for a total amount not to exceed $3,192,140; and to extend the expiration date for three (3) additional months for a revised term from March 31, 2008 to June 30, 2019; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 6 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.

SUMMARY/DISCUSSION:
The County of Monterey (County) has used Accela, Inc.'s (Accela) Permits Plus processing and tracking software since 1996. In 2008, the Resource Management Agency (RMA) upgraded the Accela software to create a web-based enterprise permitting application, which is hosted and maintained by Accela, that provides government agencies with a complete solution to automate workflow and track permit information across multiple departments while managing data from a centralized database. The purchase and management of the software is funded thr...

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