County of Monterey - File #: A 19-226

• File #: A 19-226
• Name: a. Approve a Standard Agreement with Accela, Inc. to provide implementation, hosting, and maintenance for subscription services for the Accela software product for a total not-to-exceed amount of $1,000,026 for a term effective July 1, 2019 through June
• Type: BoS Agreement
• Status: Passed - RMA Administration
• File created: 6/5/2019
• In control: Board of Supervisors
• On agenda: 6/25/2019
• Final action: 6/25/2019
• Title: a. Approve a Non-Standard Agreement with Accela, Inc. to provide implementation, hosting, and maintenance for subscription services for the Accela software product for a total not-to-exceed amount of $1,000,026, for a term effective July 1, 2019 through June 30, 2022; and b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Non-Standard Agreement and three (3) future amendments to the Agreement, where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel, and do not exceed ten percent (10%) of the total Agreement amount.
• Related files: A 23-410, A 22-140

Date	Action By	Action	Result
6/25/2019	Board of Supervisors	approved - rma administration	Pass

Title
a. Approve a Non-Standard Agreement with Accela, Inc. to provide implementation, hosting, and maintenance for subscription services for the Accela software product for a total not-to-exceed amount of $1,000,026, for a term effective July 1, 2019 through June 30, 2022; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Non-Standard Agreement and three (3) future amendments to the Agreement, where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel, and do not exceed ten percent (10%) of the total Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a Non-Standard Agreement with Accela, Inc. to provide implementation, hosting, and maintenance for subscription services for the Accela software product for a total not-to-exceed amount of $1,000,026 for a term effective July 1, 2019 through June 30, 2022; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Non-Standard Agreement and three (3) future amendments , to the Agreement, where the amendments do not significantly alter the scope of work or change the approved Agreement amount, subject to review and approval by County Counsel, and do not exceed ten percent (10%) of the total Agreement amount.

SUMMARY/DISCUSSION:
The County of Monterey (County) has utilized the services of Accela, Inc. (Accela) Permits Plus processing and tracking software since 1996. On March 25, 2008, the Monterey County Board of Supervisors (BOS) authorized County to enter into a Non-Standard Agreement (NSA) with Accela (sole source provider) to upgrade the Accela software to create a web-based enterprise permitting application, which is a proprietary system hosted and maintained by Accela, and provides County with software licenses to allow for a complete solution to automate workflow an...