Title
a. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute a non-standard Agreement with DFM Associates to license and support Election Information Management System (EIMS) voter and election software for the period July 1, 2017 to June 30, 2022 for a total amount not to exceed $578,616; and
b. Accept the non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute no more than two amendments, subject to County Counsel review, extending the Agreement by one (1) year each, which do not significantly alter the scope of work and do not exceed $150,000 per additional year.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute a non-standard Agreement with DFM Associates to license and support EIMS voter and election software for the period July 1, 2017 to June 30, 2022 for a total amount not to exceed $578,616; and
b. Accept the non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute no more than two amendments, subject to County Counsel review, extending the Agreement by one (1) year each, which do not significantly alter the scope of work and do not exceed $150,000 per additional year.
SUMMARY/DISCUSSION:
This agreement with DFM Associates is for the license and support of voter registration and other elections services software, entitled Election Information Management System (EIMS). This software will enable the Elections Department to manage the database of registered Monterey County voters, adjust precinct and polling place information, file candidates and export ballot design data.
Th...
Click here for full text