Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Certified Medical Testing for repair, maintenance and testing of piped medical gas and vacuum systems at NMC for an amount not to exceed $181,400 with an agreement term July 1, 2020 through June 30, 2024.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($18,400) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Certified Medical Testing for repair, maintenance and testing of piped medical gas and vacuum systems at NMC for an amount not to exceed $181,400 with an agreement term July 1, 2020 through June 30, 2024.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($18,400) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Natividad Medical Center is required by the Centers for Medicare & Medicaid Services (CMS) and the National Fire Protection Association (NFPA) to routinely test the medical gas system and perform repairs to the system when needed. Test are required quarterly as well as semi-annually, and an entire system inspection is required annually. Additional requirements were dictated in 2012 by the NFPA 99 Healthcare Code that only certified individuals can do repairs on Medical Gas Systems and this vendor, Certified Medical Testing, has skilled employees who possess this certification. Natividad has no staff that are certified for such repairs.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed and approved this agreement as to form, and the Auditor-Controller reviewed and approved as to payment provisions. The agreement was reviewed and approved by NMC’s Finance Committee on May 8, 2020 and by its Board of Trustees on May 8, 2020.
FINANCING:
The cost for this agreement is $181,400 of which $45,350 is included in the Fiscal Year 2020-21 Recommended Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Testing and maintenance ensures systems run and operate safely and as intended. This helps the hospital meet the service needs of patients.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Jeff Cleek, Director of Engineering, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2553
Attachments:
Certified Medical Testing Agreement
Attachments on file with the Clerk of the Board