Title
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684, for a total contract amount of $153,508, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2022; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 6 and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684, for a total contract amount of $153,508, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2022; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 6 and do not significantly change the scope of work.
SUMMARY:
The Probation Department is recommending the approval of Amendment No. 6 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation in the amount of $23,684 for software maintenance, license renewal and support for the victim restitution program.
DISCUSSION:
In February 2016, Probation entered into a one (1) year agreement with Columbia Ultimate, Incorporated, a Washington State Corporation to provide software module maintenance, license renewals, and support for the victim restitution program in the amount of $20,691.60 for calendar year 2016.
The Agreement was renewed and amended as follows:
- Amendment No. 1 in the amount of $20,691.60 for 2017
- Amendment No. 2 in the amount of $21,312.35 for 2018
- Amendment No. 3 in the amount of $21,810.63 for 2019
- Amendment No. 4 in the amount of $22,323.86 for 2020
- Amendment No. 5 in the amount of $22,994.00 for 2021
The recommendation to approve Amendment No. 6 would extend the Agreement for an additional year from December 31, 2021 to December 31, 2022, update the annual fee schedule, and increase the agreement amount by $23,684, for a total not to exceed amount of $153,508. Due to the aggregate amount, this action requires Board of Supervisors’ approval.
A copy of Amendment No. 6 is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel-Risk Management has reviewed and approved Amendment No.6 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions.
FINANCING:
Funding in the amount of $23,684 for Amendment No. 6 is contained in Probation’s Approved Budget for FY 21-22. There is no additional cost to the County General Fund with this recommended action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation to provide software maintenance, license renewal and support for the victim restitution program supports key objectives of: 1) Administration with efficient and effective fiscal management, and 2) Health and Human Services in providing restitution to victims of crime thereby improving health and quality of life.
__ Economic Development
X Administration
X Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Wendi Reed, Management Analyst III, ext. 3985
Approved by: Todd Keating, Chief Probation Officer, ext. 3913
Attachments:
- Amendment No. 6 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation
- Amendment No. 5 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
- Amendment No. 4 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
- Amendment No. 3 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
- Amendment No. 2 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
- Renewal and Amendment No. 1 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
- Standard Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ