File #: A 22-418    Name: Amendment No. 3 to Agreement No. A-14427 with Accela, Inc.
Type: BoS Agreement Status: Passed
File created: 7/15/2022 In control: Board of Supervisors
On agenda: 7/26/2022 Final action: 7/26/2022
Title: a. Approve Amendment No. 3 to Agreement No. A-14427 with Accela, Inc., to correct the not to exceed amount from $1,108,746.85 to $2,127,744.16 retroactively to July 1, 2022, to continue to provide implementation, hosting and maintenance for the subscription services for the Accela software product ("services") with no change in the term from June 27, 2019 through June 30, 2025 or to the Scope of Services; b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 and future amendments to the Agreement where the scope of work is not changed significantly and do not exceed ten percent (10%) of the total Agreement amount.
Attachments: 1. Board Report, 2. Attachment 1 - Amendment No. 3, 3. Attachment 2 - Amendment No. 2, 4. Attachment 3 - Amendment No. 1, 5. Attachment 4 - Non-Standard Agreement, 6. Completed Board Order Item No. 53
Related files: A 22-140, A 23-410
Title
a. Approve Amendment No. 3 to Agreement No. A-14427 with Accela, Inc., to correct the not to exceed amount from $1,108,746.85 to $2,127,744.16 retroactively to July 1, 2022, to continue to provide implementation, hosting and maintenance for the subscription services for the Accela software product ("services") with no change in the term from June 27, 2019 through June 30, 2025 or to the Scope of Services;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 and future amendments to the Agreement where the scope of work is not changed significantly and do not exceed ten percent (10%) of the total Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 3 to Agreement No. A-14427 with Accela, Inc., to correct the not to exceed amount from $1,108,746.85 to $2,127,744.16, retroactively to July 1, 2022, to continue to provide implementation, hosting and maintenance for the subscription services for the Accela software product ("services") with no change in the term of June 27, 2019 through June 30, 2025 or the Scope of Services;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 and future amendments to the Agreement where the scope of work is not changed significantly and does not exceed ten percent (10%) of the total Agreement amount.

SUMMARY/DISCUSSION:
The County of Monterey (County) has utilized the services of Accela, Inc. (Accela) since 2008. On June 27, 2019, the Monterey County Board of Supervisors (BOS) authorized the County to enter into a Non-Standard Agreement (NSA) with Accela to upgrade from the Accela perpetual license model to the Accela subscription software services to provide more efficient and cost-effective services.

The services have allowed agencies to reduce workloads, increase efficiencies, and provide citizens and businesses with convenient access to online gover...

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