Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 7 to the agreement (A-12677) with Databank IMX for OnBase software maintenance, extending the agreement an additional one (1) year period (January 1, 2023 through December 31, 2023) for a revised full agreement term of January 1, 2015 through December 31, 2023, and adding $48,861 for a revised total agreement amount not to exceed $596,345.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 7 to the agreement (A-12677) with Databank IMX for OnBase software maintenance, extending the agreement an additional one (1) year period (January 1, 2023 through December 31, 2023) for a revised full agreement term of January 1, 2015 through December 31, 2023, and adding $48,861 for a revised total agreement amount not to exceed $596,345.
SUMMARY/DISCUSSION:
Natividad has had an agreement with Databank IMX since 2015 for the OnBase system to allow for the scanning of required documents and records. This included necessary software to scan, track, and purge data as needed in accordance with the approved NMC, County, State and Federal Policies. Natividad believes the OnBase system to be a valuable asset to its day to day operations.
Natividad is requesting to amend the current Agreement to extend the term to cover ongoing system maintenance of the software and update the system which will allow Natividad to scan information more efficiently and in a timelier manner for departments within the facility.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this renewal and amendment No. 7 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. This renewal and amendment No. 7 has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees.
FINANCING:
The cost for this renewal and amendment No. 7 is $48,861 of which is included in the Natividad Fiscal Year 2022-23 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement is for a software system which improves the records storing processes at NMC.
The use of this system directly contributes to a more efficient and effective use of resources within the organization. This agreement brings improved technological capabilities and functionality to NMC, enhancing and strengthening its technological functionality and reliability which fosters a sound, secure and sustainable physical infrastructure.
__Economic Development
X Administration
__Health and Human Services
__ Infrastructure
__Public Safety
Prepared by: Janine Bouyea, Hospital Assistant Administrator, 783-2701
Approved by: Charles R. Harris, Interim Chief Executive Officer, 783-2504
Attachments:
Databank IMX LLC Renewal and Amendment No. 7
Databank IMX LLC Amendment No. 6
Databank IMX LLC Amendment No. 5
Databank IMX LLC Amendment No. 4
Databank IMX LLC Amendment No. 3
Databank IMX LLC Renewal and Amendment No. 2
Databank IMX LLC Renewal and Amendment No. 1
Databank IMX LLC Agreement
Attachments on file with the Clerk of the Board